Office Administration Specialist

2 weeks ago

Atlanta, Georgia, United States McGuire Sponsel Full time
Job Overview

Position Title: Administrative Coordinator

Salary: Competitive

Role Summary: McGuire Sponsel is in search of an Administrative Coordinator for our Atlanta office. This position plays a crucial role in facilitating the administrative, financial, and business development operations within the organization. We are looking for a proactive, organized, and detail-oriented individual who thrives in a collaborative environment and enjoys contributing to a team. A successful candidate will excel in a dynamic setting, possess exceptional communication abilities, and have a solid understanding of Microsoft Office, particularly Excel. Experience in client invoicing is also essential.

Key Responsibilities:

  • Provide comprehensive administrative assistance to shareholders, leadership, and staff across the firm.
  • Collaborate closely with business development teams to support sales strategies and monitor progress.
  • Ensure timely and precise entry of client data into our accounting systems.
  • Prepare detailed client invoices with a strong emphasis on accuracy, particularly for the R&D Tax Credit service line.
  • Assist in tracking and reporting sales opportunities using Salesforce, our customer relationship management tool.
  • Organize and maintain digital files and information for various projects.
  • Support the preparation of client proposals and engagement documentation.
  • Manage the ordering of office supplies and refreshments, ensuring all areas are well-stocked.
  • Coordinate travel arrangements for staff, including flights, car rentals, and accommodations.
  • Handle expense report submissions and reconciliations.
  • Assist in planning firm-wide events, including catering and retreats.
  • Facilitate firm-wide mailings and client gift distributions.
  • Provide general support to visitors and manage incoming phone calls.

Qualifications:

  • Familiarity with client invoicing and billing procedures; experience with time and billing software is advantageous.
  • Prior experience with Salesforce is preferred.
  • Self-motivated, deadline-oriented individual with strong technological skills and attention to detail.
  • Ability to stay organized and manage diverse daily tasks.
  • Capability to multitask effectively in a fast-paced environment.
  • Excellent written and verbal communication skills; comfortable interacting with all organizational levels.
  • Proficient in Microsoft Excel, Word, Outlook, PowerPoint, and Adobe.
  • Willingness to learn new software and processes.
  • Strong time management skills and ability to prioritize tasks effectively.
  • Minimum of 2 years of administrative support experience, preferably in a professional services context.

About Us: McGuire Sponsel is a national specialty tax consulting firm that has experienced significant growth while serving leading accounting firms and businesses nationwide. We offer tax services that extend beyond traditional practices, partnering with local, regional, and global firms to provide Fixed Asset Services, R&D Tax Credit Services, Global Business Services, and Credits & Incentives Services. Our commitment to delivering high-quality service with integrity has established us as a trusted resource in the industry.

Benefits: A career at McGuire Sponsel provides opportunities for both professional and personal growth within a collaborative environment. Our benefits include:

  • Competitive paid time off, 401k, and health and wellness benefits.
  • Recently renovated office space near various amenities.
  • Summer Friday hours.
  • Team-building activities, community outreach, and philanthropic initiatives.

  • Office Administration Specialist

    1 week ago

    Atlanta, Georgia, United States McGuire Sponsel Full time

    Position OverviewSalary: CompetitiveRole Summary: McGuire Sponsel is on the lookout for an Office Administration Specialist to enhance our operational efficiency. This position is crucial in providing support across various administrative, financial, and business development activities within the organization. We are in search of a proactive,...

  • Administrative Support Specialist

    2 weeks ago

    Atlanta, Georgia, United States Georgia Northern District Court Full time

    Position Overview: Administrative Support Specialist The Georgia Northern District Court is seeking a dedicated individual for the role of Administrative Support Specialist. This position is essential in ensuring the smooth operation of administrative functions within the court system. Key Responsibilities: Provide comprehensive administrative assistance...

  • Administrative Support Specialist

    1 week ago

    Atlanta, Georgia, United States Careerbuilder-US Full time

    Administrative Support SpecialistWe're a dynamic startup practice seeking a motivated individual to fill the role of Administrative Support Specialist. As a key member of our team, you'll have the opportunity to grow and learn in a flexible and comfortable environment.Key Responsibilities:Assist in maintaining a smooth and efficient office environmentProvide...

  • Administrative Support Specialist

    4 days ago

    Atlanta, Georgia, United States Marriott International Inc Full time

    About the RoleAs a Property Administrative Specialist at Marriott International Inc, you will play a vital role in supporting the smooth operation of our hotels. This includes providing administrative support across various departments, serving as a point of contact for clients and vendors, and acting as a liaison between the Sales Office and clients...

  • Administrative Support Specialist

    1 week ago

    Atlanta, Georgia, United States Datum Technologies Group Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at Datum Technologies Group. As a key member of our administrative team, you will provide exceptional support to our department leadership, ensuring seamless day-to-day operations and contributing to the success of our organization.Key...

  • Office Support Specialist

    1 week ago

    Atlanta, Georgia, United States Montlick & Associates Full time

    Office Support Specialist Position at Montlick & AssociatesJob Title: Office Support SpecialistLocation: Not specifiedAbout the Company: Montlick & Associates is a well-established firm with extensive experience in personal injury and workers' compensation law. Our team comprises a dedicated group of attorneys and support staff committed to delivering...

  • Administrative Support Specialist

    4 days ago

    Atlanta, Georgia, United States Truist Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Truist. As an Administrative Support Specialist, you will provide administrative support to individuals or departments, performing general clerical and general office duties with minimal guidance.Key ResponsibilitiesAdministrative Support:...

  • Administrative Support Specialist

    2 days ago

    Atlanta, Georgia, United States Hawkins Parnell & Young, LLP Full time

    Job OverviewHawkins Parnell & Young, LLP is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will play a critical role in maintaining the firm's electronic and hardcopy filing systems, ensuring seamless access to client information and supporting the litigation...

  • Administrative Support Specialist

    3 days ago

    Atlanta, Georgia, United States Unity Works Staffing & Solutions Full time

    About Unity Works Staffing & Solutions: We are a leading staffing and recruiting agency dedicated to connecting top talent with leading organizations. Our mission is to support individuals and businesses in achieving their full potential through exceptional talent solutions and continuous learning. Job Overview: As an Administrative Support Specialist, you...

  • Office Administrator

    2 weeks ago

    Atlanta, Georgia, United States DMG Worldwide Inc Full time

    Job OverviewSalary: $46,800 - $48,500 per yearCompany Overview:DMG Worldwide Inc. is a reputable accounting firm dedicated to supporting Small Businesses and Entrepreneurs with their financial management needs. We are currently in search of a driven Administrative Assistant to enhance our operational efficiency.Key Responsibilities:Act as the primary contact...

  • Receptionist and Administrative Support Specialist

    2 weeks ago

    Atlanta, Georgia, United States AmeriSave Mortgage Full time

    Receptionist and Administrative Support SpecialistJoin our dynamic team at AmeriSave Mortgage Corporation as a Receptionist and Administrative Support Specialist. We are looking for a motivated individual who thrives in a fast-paced environment and possesses exceptional customer service skills.At AmeriSave, we believe in fostering a collaborative culture...

  • Receptionist and Administrative Support Specialist

    1 week ago

    Atlanta, Georgia, United States AmeriSave Mortgage Full time

    Receptionist and Administrative Support SpecialistWe are looking for a dedicated Receptionist and Administrative Support Specialist to become an integral part of our organization. The ideal candidate will possess a friendly demeanor, a keen eye for detail, and the ability to thrive in a fast-paced setting.At AmeriSave Mortgage, we believe in fostering a...

  • Office Reception Administrative Coordinator

    2 weeks ago

    Atlanta, Georgia, United States Emory University Full time

    Elevate Your Career at Emory University Emory University stands as a premier research institution dedicated to excellence and attracting top-tier talent to foster innovation and prepare future leaders. We invite candidates who can enhance the diversity and quality of our academic community. Position Overview The Office for Undergraduate Education...

  • Administrative Services Specialist

    2 weeks ago

    Atlanta, Georgia, United States CBRE Full time

    Administrative Services SpecialistAbout the Role:As a vital member of the CBRE team, the Administrative Services Specialist will execute clerical tasks in alignment with departmental protocols.This position is integral to the Administrative Services function, focusing on delivering essential support across various business sectors, including operations,...

  • Administrative Support Specialist

    2 days ago

    Atlanta, Georgia, United States Marriott International Inc Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Marriott International Inc. As a key member of our hotel operations team, you will provide administrative support to various departments, ensuring seamless day-to-day operations.Key Responsibilities:Provide administrative support to hotel...

  • Administrative Support Specialist

    2 weeks ago

    Atlanta, Georgia, United States Ultimate Staffing Services Full time

    Position OverviewWe are seeking a dedicated Administrative Support Specialist to enhance our operational efficiency.Work Environment:Fully Onsite in a dynamic office setting.Employment Type:Temp to Hire.Work Schedule:Monday to Friday, 8 AM to 5 PM.Compensation:$18 - $20 per hour.Key Responsibilities:Attention to Detail: Maintain precision in all tasks and...

  • Administrative Support Specialist

    7 days ago

    Atlanta, Georgia, United States Geekplus America Inc Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at Geekplus America Inc. as an Administrative Support Specialist and Operations Assistant.Key ResponsibilitiesOperational EfficiencyDevelop and implement office policies, procedures, and workflows to optimize efficiency and productivity.Coordinate and oversee...

  • Administrative Support Specialist

    6 days ago

    Atlanta, Georgia, United States ExecuSource Full time

    **Job Summary**ExecuSource is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As a Contract Administrative Assistant, you will provide administrative support to our operations team, ensuring seamless day-to-day operations.Key Responsibilities:Manage and maintain accurate and up-to-date filing systems, both...

  • Office Administrator

    4 weeks ago

    Atlanta, Georgia, United States Professional Diversity Network Full time

    McGuireWoodsOverview:We are seeking an experienced Office Administrator to manage and oversee the daily operations of the McGuireWoods Atlanta office.This is an opportunity to have a significant impact on the organization for an energetic professional dedicated to providing top notch services as well as building and maintaining a diverse environment in which...

  • Receptionist and Administrative Support Specialist

    2 weeks ago

    Atlanta, Georgia, United States AmeriSave Mortgage Full time

    Receptionist and Administrative Support SpecialistAmeriSave Mortgage Corporation is on the lookout for a dedicated Receptionist and Administrative Support Specialist to enhance our dynamic workforce. The ideal candidate will possess a vibrant personality, a strong focus on customer service, and exceptional attention to detail, thriving in a fast-paced...