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Office Clerk

1 month ago

Tacoma, Washington, United States Tacoma Community College Full time
Job Summary

The Office Clerk provides essential support to students, faculty, and staff of the TCC community through clerical assistance of Building F1.

Key Responsibilities
  • Provide basic clerical support to faculty in Building F1
  • Answer inquiries at the front counter, on the telephone, and through department email from prospective students, current students, and other members of the campus community
  • Schedule room reservations
  • Perform routine filing, document creation, prepare spreadsheets, run reports, photocopy, fax, scan, and proofread documents
  • Organize and track office supply inventory and assist with preparing supply orders
  • Oversee collection, organization, and distribution of the quarterly teaching schedules and office hours of F1 faculty
  • Track faculty absences, which includes notifying appropriate dean, department chair, and administrative assistant, posting notices to inform students with directions from instructors
  • Review faculty photocopy requests and process accordingly (in-house, print shop, etc.)
  • Screen and distribute incoming mail
  • Maintain FERPA standards in all operations, which includes developing office procedures that ensure the confidentiality of student records
  • Assist with maintaining chair annual schedules with tracking and collection of syllabi, textbooks, and contracts
  • Perform other duties including special projects as directed
  • Provide front desk coverage at the art gallery on a needed basis
  • Provide support to the BEdA department on a needed basis
Requirements
  • High School graduate or equivalent
  • Experience working in a customer service role
  • Intermediate experience with Microsoft Office applications
Working Conditions

This part-time hourly temporary position is bound by the WAC provisions above.

Scheduled to work 17 hours per week. The shift is Tuesday - Friday 9:00 am - 1:15 pm. Flexibility in scheduling is required to meet the needs of the program.

The rate of pay for the position is $17.00 per hour.

A collective bargaining agreement exists and membership in the Washington Federation of State Employees or payment of a service fee may be available upon employment.

Hourly non-student employees may be eligible for a comprehensive healthcare benefits package for you and your dependents including medical, dental, and vision insurance.

Life and long-term disability insurance plans and retirement benefits are also provided.

For more information, please visit our employment page/employment benefits: