School Secretary Assistant

5 days ago


Charlotte, North Carolina, United States Charlotte-Mecklenburg Schools Full time

About Charlotte-Mecklenburg Schools

We are a dynamic and diverse school district that values the unique contributions of each employee.

Job Summary

The School Secretary Assistant will provide administrative support to our school staff, ensuring smooth daily operations and exceptional student experiences.

Key Responsibilities

  • Provide front desk reception services, responding to requests and inquiries from students, parents, and staff.
  • Operate standard office equipment, such as photocopiers, duplicating machines, telephones, calculators, and computers.
  • Assist with report preparation, data entry, and record-keeping tasks.
  • Maintain accurate attendance records, process payroll, and perform other related duties.
  • Assist with training and monitoring temporary secretaries or student assistants.
  • Order and manage office supplies, maintaining inventory records.
  • Perform safety audits and respond to emergencies, such as bomb threats and lock downs.
  • Distribute report cards, transcripts, and other quarterly reports.
  • Process free/reduced lunch forms and handle confidential documents.
  • Ensure compliance with federal, state, local, and school system rules and regulations.
  • Assist with minor injuries, dispense medications, and call parents as needed.

Requirements

  • High School Diploma or equivalent required; Associate degree preferred.
  • One year of secretarial experience in a school setting or similar environment.
  • Strong communication skills, proficiency in MS Office (Word, Excel, Access, PowerPoint), and ability to work effectively with teachers, administrators, and staff.
  • Must be detail-oriented, organized, and able to multitask in a fast-paced environment.

Estimated Salary Range: $45,000 - $60,000 per annum, depending on experience and qualifications.


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