Financial Operations Associate
1 week ago
Position Title: Financial Operations Associate
Location: Phoenix, Arizona (in-office)
Reporting To: Accounting Manager
Position Summary: The Financial Operations Associate plays a crucial role in managing and executing the accounts payable processes within the organization. This position is responsible for processing vendor invoices, ensuring prompt and precise payments, maintaining relationships with suppliers, and supporting the overall financial operations in alignment with accounting standards.
Key Responsibilities:
Invoice Management:
1. Review, validate, and process vendor invoices in accordance with company policies.
2. Ensure accurate coding and allocation of expenses to the correct accounts.
3. Reconcile vendor statements and address any discrepancies.
Payment Processing:
1. Prepare and execute payments through checks, electronic transfers, or other approved methods.
2. Maintain comprehensive records of all payment transactions and ensure timely processing.
3. Monitor accounts payable aging reports to guarantee timely invoice payments.
Vendor Relations:
1. Act as the primary contact for vendor inquiries and resolve issues related to payments.
2. Maintain and update vendor information within the accounting system.
3. Foster and maintain positive relationships with vendors to ensure smooth operations.
Compliance and Reporting:
1. Ensure adherence to legal and regulatory requirements, including tax regulations.
2. Assist in generating reports related to accounts payable activities for management review.
3. Support year-end audit processes by providing necessary documentation.
Record Keeping:
1. Maintain accurate and organized records of all accounts payable transactions.
2. Ensure proper documentation for all transactions in line with record retention policies.
Collaboration:
1. Collaborate with other departments to facilitate efficient accounts payable operations.
2. Assist in streamlining processes and implementing improvements for enhanced efficiency.
Qualifications:
1. A minimum of 2-3 years of experience in accounts payable or a related financial role, preferably in a professional services environment.
2. Strong understanding of accounts payable processes and principles.
3. Proficiency in accounting software; experience with Prefect Practice software is preferred.
4. Proficiency in Excel.
5. Excellent organizational skills and attention to detail.
6. Strong communication and interpersonal skills.
7. Ability to handle sensitive information with discretion and integrity.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws.
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