Executive Assistant

3 weeks ago

Upper Marlboro, Maryland, United States Corenic Construction Full time

About the Role:

Corenic Construction Group, a leader in the Washington, DC construction industry, is seeking a highly skilled Executive Assistant to support the President of the organization. As a critical member of the corporate office team, this role will be responsible for providing administrative support to the President, ensuring the smooth operation of the office, and contributing to the company's success.

Key Responsibilities:

  • Serves as confidential Executive Assistant to the President
  • Drafts correspondence, recommendations, reports, etc. on behalf of the President
  • Manages President's appointment calendar, schedules and prioritizes appointments and meetings to maximize the President's engagement and ensures the achievement of organizational goals
  • Reviews President emails with him to keep him on track and respond to emails in a timely fashion
  • Manages and supports the President with external meetings, including attending as deemed appropriate, drafting correspondence, preparing materials and documentation, conducting research, and notetaking
  • Assists President in preparing for external meetings, conferences and events and follows up on action items from all meetings; communicates with the Executive team on deliverables and action items
  • Arranges President's travel and obtains/prepares required documentation including entry requirements, trip portfolios, advances, etc.
  • Screens and manages President's telephone calls and visitors, ensuring appropriate follow-through
  • Manages information flow across the office from the executive team to the employees
  • Responsible for coordinating all office-related event planning, including holiday events, quarterly employee appreciation, and all office birthdays, luncheons, and catered meetings, along with the Administrative team
  • Maintains files and records of the Executive Office
  • Manages and supports the President with external board positions and participation, including correspondence, preparing materials and documentation, research, and notetaking at meetings as appropriate
  • Ensures clear and timely communication with the Board Liaison regarding all board-related matters
  • Supports monthly all-Staff meetings and weekly executive team meetings
  • Assists President with a variety of duties for additionally owned companies
  • Serves as liaison between President and Executive Team
  • Performs a variety of administrative duties, including inventory management, courier services, postage, and parking, conference room preparation/cleaning, catering orders for meetings/luncheons, etc., in coordination with the Administrative team
  • Assists and communicates with executives in decision-making, program management, and initiative implementation
  • Serves as the gatekeeper for the President
  • Ensures clear action items and follow-through from various meetings
  • Supports the needs of the Executive team in their ability to raise critical issues with the President (with a strong focus on timing and delivery) and receive needed responses, guidance, and decisions to keep the work of the business flowing smoothly while keeping the President informed in a timely manner
  • Elevates issues the President should be aware of, and offers solutions to resolve issues and mitigate risks
  • Supports communication with the President with other executives in the organization
  • Leads and delivers special projects and ad-hoc requests to support the President as requested
  • Organizes and prioritizes critical issues and required information for the President to facilitate efficient decision-making
  • Assists President with gathering responses to RFPs in collaboration with the marketing and operations teams
  • Other duties as assigned

Requirements:

  • Prior experience supporting an executive-level entrepreneur is highly preferred
  • Bachelor's degree in Business or similar degree, plus minimum of 5 years' prior experience supporting one or more C-Suite executives in a fast-paced, professional office environment
  • Equivalent combination of education and experience may be substituted
  • Well-organized, skilled in setting priorities and meeting deadlines, and able to handle multiple tasks simultaneously
  • Experience and/or familiarity with the construction industry highly preferred
  • Excellent written and verbal communication skills
  • Excellent time management skills with demonstrated ability to prioritize and handle multiple projects in fast-paced environments
  • Must be customer service-focused and be a problem solver with the ability to work with ambiguous information
  • Demonstrated experience of success implementing solutions
  • Ability to work well independently and as a team member
  • Strong interpersonal and communication skills with the ability to collaborate with diverse individuals
  • Skilled in Microsoft Office, Outlook, Adobe, and Canva software to assist with preparing various presentations, documents, etc.
  • Capacity to handle multiple priorities and projects and provide consistent and routine updates
  • Experience planning and leading initiatives

We Offer:

  • Comprehensive health insurance (medical, dental, vision, disability, life)
  • Matching 401(k)
  • Paid time off
  • Parental leave
  • Professional development assistance and training programs
  • Employee referral program

Corenic Construction Group is an Equal Opportunity Employer (EOE). Employment decisions are made without regard to sex, gender, race, ethnicity, religion, disability, or any other protected class under federal and required state laws.

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