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Executive Assistant

1 month ago

Upper Marlboro, Maryland, United States Corenic Construction Full time
Job Title: Executive Assistant

Corenic Construction Group, a leading construction company in Washington, DC, is seeking a highly skilled Executive Assistant to support our President in the Largo, MD office.

Job Summary:

The Executive Assistant will serve as a confidential assistant to the President, providing administrative support and ensuring the smooth operation of the office. This is a full-time, on-site position with a Monday-Friday schedule and occasional evening or weekend work.

Key Responsibilities:
  • Serve as a confidential assistant to the President, providing administrative support and ensuring the smooth operation of the office.
  • Draft correspondence, reports, and other documents on behalf of the President.
  • Manage the President's appointment calendar, schedule meetings, and prioritize tasks to maximize productivity.
  • Review and respond to emails on behalf of the President, ensuring timely and effective communication.
  • Support the President with external meetings, conferences, and events, including preparing materials, conducting research, and notetaking.
  • Assist the President with travel arrangements, including obtaining necessary documentation and making travel arrangements.
  • Screen and manage the President's telephone calls and visitors, ensuring follow-through on tasks and responsibilities.
  • Manage information flow across the office, ensuring clear and timely communication with the executive team and employees.
  • Coordinate office events, including holiday celebrations, employee appreciation events, and catered meetings.
  • Maintain files and records of the Executive Office.
  • Support the President with external board positions and participation, including correspondence, preparing materials, and research.
  • Ensure clear and timely communication with the Board Liaison regarding all board-related matters.
  • Support monthly all-Staff meetings and weekly executive team meetings.
  • Assist the President with various duties for additional owned companies.
  • Serve as a liaison between the President and the Executive Team.
  • Perform various administrative duties, including inventory management, courier services, postage, and parking.
Requirements:
  • Prior experience supporting an executive-level entrepreneur is highly preferred.
  • Bachelor's degree in Business or a similar field, plus a minimum of 5 years of experience supporting C-Suite executives in a fast-paced office environment.
  • Well-organized, skilled in setting priorities, and meeting deadlines, with the ability to handle multiple tasks simultaneously.
  • Excellent written and verbal communication skills.
  • Excellent time management skills, with the ability to prioritize and handle multiple projects in fast-paced environments.
  • Customer service focus and problem-solving skills, with the ability to work with ambiguous information.
  • Demonstrated experience of success implementing solutions.
  • Ability to work well independently and as a team member.
  • Strong interpersonal and communication skills, with the ability to collaborate with diverse individuals.
  • Skilled in Microsoft Office, Outlook, Adobe, and Canva software.
  • Capacity to handle multiple priorities and projects, with consistent and routine updates.
  • Experience planning and leading initiatives.
Benefits:
  • Comprehensive health insurance (medical, dental, vision, disability, life).
  • Matching 401(k).
  • Paid time off.
  • Parental leave.
  • Professional development assistance and training programs.
  • Employee referral program.

Corenic Construction Group is an Equal Opportunity Employer (EOE). Employment decisions are made without regard to sex, gender, race, ethnicity, religion, disability, or any other protected class under federal and required state laws.