Operations Manager

2 weeks ago

Sunny Isles Beach, Florida, United States KEW Legal Full time
Job Overview

KEW Legal is seeking a seasoned Operations Manager to oversee and enhance our legal operations. As a key member of our team, you will play a pivotal role in refining procedures and ensuring the efficient operation of our office.

Key Responsibilities
  • Administration of Key Business Systems:
    • Develop and implement strategies to promote the Firm's mission, in collaboration with the Owner.
    • Oversee the creation and maintenance of key systems, including marketing lead development, sales case intake, case resolution tracking, time tracking billing, finance and accounting, human resources and performance management, marketing and sales, and strategic planning for future growth.
    • Provide managerial support for the Office Manager across their job functions, doing so in collaboration with the Owner.
  • Finance and Accounting:
    • Oversee financial systems, including time-tracking, billing, trust account management, collections, bookkeeping, expense management, accounts payables, payroll.
    • Plan and implement the Firm's annual forward-looking budget in conjunction with the Owner and Office Manager.
    • Monitor financial statements and key financial reports, prepare budgets as requested, and advise the Owner regarding financial challenges and proposed solutions.
  • Timekeeping and Billing:
    • Monitor the workflow pipeline to ensure matters and clients move progressively through established milestones and reach resolution in the prescribed amount of time.
    • Design workflow processes and systems to build in professional and ethical representation and Firm profitability.
  • Human Resources Management:
    • Ensure the Office Manager's recruitment, hiring, onboarding and training of Firm employees.
    • Implement and enforce the Firm's personnel rules and employment policies.
  • Facilities/Workplace Management:
    • Oversee strategic planning for the physical plant in conjunction with the Office Manager and annual business plans.
    • Liaison between the Firm and the landlord as needed.
  • Marketing:
    • Create, develop, implement and maintain the Firm's Marketing Plan, in collaboration with the Owner.
    • Liaison with the Firm's marketing vendors to ensure implementation of the Firm's marketing strategic goals in an effective cost-effective manner.
Requirements
  • 7+ years' experience in management in a law firm.
  • Proficient in Word, Excel, Power Point, Outlook, Adobe Acrobat.
  • High-school diploma and college degree required.
About KEW Legal

KEW Legal is a law firm servicing entrepreneurs and investors as their legal and consulting department. The firm is composed of sophisticated and highly educated professionals who pride themselves in finding creative solutions as a result of years of experience assisting hundreds of businesses and individuals in a wide range of complex matters.

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