Administrative Support Specialist

4 hours ago

Colorado City, Texas, United States Plains Full time
Job Summary

We are seeking a highly motivated and organized Administrative Assistant to support our Operations team. The successful candidate will provide administrative support to ensure the smooth operation of our department.

Key Responsibilities
  • Prepare and file reports, including budget forecasting, daily/weekly volume reports, and overtime reports.
  • Order equipment and supplies as needed.
  • Receive and process correspondence, including invoices and other documents.
  • Code and process invoices in our company's bill-paying system.
  • Organize and maintain all filing of correspondence, reporting, and inspections.
  • Maintain handbooks and procedures regarding safety and regulations, and assist the Manager with compliance assurance.
  • Ensure all timesheets are completed and reported accurately according to Company policy.
  • Serve as receptionist when needed, and handle and/or route incoming telephone calls.
  • Schedule employee training and assist with travel details for employees.
  • Perform various duties to maintain the Company's building, facilities, and equipment appearance as neat and orderly.
Requirements
  • High School Diploma or equivalent.
  • A minimum of 2 years administrative assistant experience or equivalent office experience.
  • Proficient in Microsoft Word, Excel, PowerPoint, and Outlook, with emphasis on Excel.
  • Strong analytical skills, with ability to make independent decisions and judgments, and exercise initiative with accuracy and attention to detail.
  • Capable of effectively interacting with personnel within the organization, as well as with vendors and customers.
  • Good organizational and multi-tasking skills, with demonstrated ability to prioritize effectively and meet deadlines.
  • Works in Office Environment with minimal physical requirements.
Qualifications
  • Valid driver's license with a clean abstract.
  • Cleared criminal history (background) and satisfactory reference checks.
  • Compliance with the Company's drug and alcohol policy, including pre-employment D&A screening.

We offer competitive compensation and a top-tier benefits program designed to keep you safe, healthy, and happy. We work hard to deliver the best results to our stakeholders and respect our employees' need for personal and family time.

Only those selected for an interview will be contacted. By submitting your resume, you consent to the collection, use, and necessary disclosure of the personal information provided during the application and selection process.

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