Administrative Assistant

3 weeks ago


Brooklyn, New York, United States CAMBA Full time
Job Summary

CAMBA is seeking an Administrative Assistant to support the Workforce Development and Refugee Services programs. The successful candidate will provide administrative and clerical support to ensure the smooth operations of all departments.

Key Responsibilities
  • Provide administrative and clerical support to ensure the smooth operations of all departments.
  • Answer and screen incoming telephone calls.
  • Direct callers and general voicemail messages to the appropriate personnel.
  • Organize and maintain daily attendance in the form of sign in sheets, data logs or remote session reports.
  • Assist non-clerical staff with clerical work (i.e., data collection and data verification).
  • Greet visitors/clients, determine nature of business, and announce visitors to appropriate personnel.
  • Provide callers with answers to questions about the organization (i.e. eligibility, address, contact #, directions, etc.).
  • Compose, type, print and send general correspondence, training curriculums, memos, reports and marketing materials (via e-mails, faxing, interoffice mail, etc.).
  • Organize and maintain filing system(s).
  • Coordinate and schedule meetings, conference calls, prepare agendas, reserve and prepare meeting rooms/facilities.
  • Ensure that fax and copy machines are in working condition.
  • Monitor, troubleshoot, and track all office equipment maintenance issues.
  • Schedule all office equipment repairs and servicing as needed.
  • Prepare, submit and track all MIS requests for assistance.
  • Prepare purchasing requests and support with procurement related tasks (i.e. reconcile purchase orders and invoices).
  • Order, receive, track, store and distribute office supplies.
  • Conduct mail pickups and/or deliveries.
Requirements
  • High School Diploma or equivalent and one (1) year of customer service experience.
  • Ability to communicate effectively verbally and in writing to internal and external audiences and various levels of management.
  • Ability to operate a multi-line phone system and greet a high-volume of incoming visitors.
  • Ability to multi-task and work effectively in a fast paced, high volume, and deadline driven environment.
  • Organized and detail oriented with strong documentation skills and a commitment to upholding confidentiality.
  • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) required.
  • Bilingual required in Creole, Ukrainian, Farsi/Dari, Spanish, French, Russian, Arabic, or Mandarin (prioritized according to program needs).
  • Demonstrated ability and dedication to work with refugees, asylees, immigrants, young adults, and low income populations.
Benefits

CAMBA offers a comprehensive benefits package including health insurance, dental insurance, 403(b) retirement plan with employer match, paid time off (vacation, personal, and sick time), and paid holidays.

CAMBA is an Equal Opportunity Employer. We value a diverse workforce and inclusive workplace. People of color, people with disabilities, and lesbian, gay, bisexual, and transgender people are encouraged to apply. We consider all applicants without regard to race, color, religion, creed, gender, gender identity, gender expression, national origin, age, disability, socio-economic status, marital or veteran status, pregnancy status or sexual orientation.



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