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Chief of Staff

2 months ago

Minneapolis, Minnesota, United States University of Minnesota Full time
About the Role

The University of Minnesota is seeking a highly skilled and experienced Chief of Staff to join its Research Animal Resources (RAR) team. As a key member of the Executive Director's office, this individual will play a critical role in promoting the mission of RAR and providing programmatic support to the department.

Key Responsibilities
  • Leadership and Strategic Plan Management
    • Serve as a strategic advisor to the Executive Director, providing guidance on key business decisions and initiatives.
    • Manage the bi-directional flow of communication in and out of the Executive Director's office, ensuring seamless coordination and collaboration.
    • Facilitate cross-team collaboration throughout the department, working with directors and managers to develop effective operations.
    • Collaborate with the Senior Leadership Team (SLT) to create, implement, and manage RAR operational and strategic work plans.
    • Lead project teams to achieve unit-wide strategic priorities, driving results and delivering value.
    • Assist SLT with integrating work plans into goals and performance appraisals, ensuring alignment and accountability.
    • Work with the RAR Executive Director and SLT to identify key performance indicators for success, developing processes and metrics for evaluating progress.
    • Promote leadership vision and values, fostering a positive work environment that supports consistency and excellence.
    • Recommend priorities and strategic initiatives to ensure efficiency and effectiveness of the department, maintaining a climate that attracts, develops, and retains top-quality employees.
  • Relationship Building and Stakeholder Management
    • Build and nurture trust-based relationships with key stakeholders, serving as a point of contact for resolving complex issues and advancing strategic priorities.
    • Serve on committees and attend meetings as requested by the RAR Executive Director, sharing information and advocating for the department.
    • Communicate business-related decisions to stakeholders, promoting transparency and inclusivity between RAR and the wider research community.
    • Oversee timely preparation of materials and communications as requested.
  • Policy, Process, and Project Management
    • Uphold compliance with regulations, laws, and institutional policies and procedures, ensuring RAR's operations are aligned with University standards.
    • Provide leadership, approval, and project management for process improvements, driving efficiency and effectiveness.
    • Ensure RAR's Continuity of Operations (COOP) is up to date, with all necessary training occurring annually.
    • Ensure that projects and policies are implemented in a timely manner, meeting deadlines and delivering results.
Requirements
  • Bachelor's degree and 10 years of relevant experience, including 6 years of supervisory experience.
  • Proven experience leading a team through crisis, with a track record of success.
  • Ability to effectively interface at all organizational levels, demonstrating strong communication and interpersonal skills.
  • Ability to demonstrate critical thinking skills, with a focus on strategic planning and problem-solving.
  • Experience in strategy development, designing compelling presentations and reports, and handling highly confidential information.
  • Exceptional communication (verbal and written) and leadership skills, with a strong ability to influence and motivate others.
  • Strong technical skills, including proficiency with standard computer systems (e.g., Word, Excel, PowerPoint).
Preferred Qualifications
  • Advanced degree in business (MBA) or related field.
  • Project Management Professional (PMP) training and certification.
  • Six Sigma or equivalent process improvement training.
  • 5+ years of leadership experience.
  • 5+ years of internal experience with the University of Minnesota.
  • Ability to embrace and manage change during periods of growth and expansion.