Office Service Representative III

1 week ago

Houston, Texas, United States Canon U.S.A., Inc. Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Service Representative III to join our team. As a key member of our mailroom and customer service team, you will be responsible for ensuring the smooth operation of our mail and package handling processes, as well as providing exceptional customer service to our clients.

Responsibilities
  • Receive, sort, and deliver all incoming mail and packages according to assigned floors and within established time frames
  • Wrap, seal, weigh, affix postage, and dispatch all outgoing mail and packages in accordance with postal regulations
  • Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable)
  • Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines
  • Log and deliver incoming overnight packages within established time frames
  • Log outgoing and incoming items as required and review for accuracy and completeness
  • Organize and distribute supplies to client employees as detailed in job requests
  • Verify and log orders upon delivery
  • Monitor inventory of copy supplies, stock paper, and toner and keep supply area neat
  • Handle items for distribution to a segment of or all of client employees, affiliates, dealers, etc
  • Estimate runtime on the small to medium photocopy jobs
  • Check all copies produced for quality and accuracy
  • Produce bound copies of work when requested
  • Deliver and pick up copy jobs
  • May provide minor maintenance of photocopy machine such as solving paper jams, placing service calls, and routine cleanings
  • Operate facsimile machines; send and receive facsimiles
  • Keep complete and accurate logs of incoming and outgoing facsimiles
  • Where appropriate, input facsimile data into computer for client charge back
  • Generate activity reports, confirmation reports, and call the receiver to confirm receipt as necessary
  • Prepare monthly production and volume reports in order to measure productivity and prepare billing charges
  • Perform other administrative duties from inserting, copying, and photocopying to faxing as needed
Qualifications
  • High school diploma or equivalent
  • 5+ years' experience working in a mailroom or professional office environment
  • Thorough knowledge of all metering, weighting, logging, and other shipping procedures
  • Proficiency in computer skills
  • Ability to perform complex functions of various equipment and systems (fax, scanner, metering, stamping, tracking systems, photo-copying, color copying, etc.) without guidance from supervisor
  • Excellent customer service, professional attitude, and appearance are a must
  • Ability to work overtime and meet deadlines
Physical Demands
  • Requires regular twisting, turning, squatting, bending, reaching, lifting, and prolonged periods of sitting, standing, or walking
  • May regularly lift and carry up to 20 lbs. and move (push mail cart) over 50 lbs
  • May occasionally lift up to 50 lbs
  • Frequent use of hand and foot controls
  • May occasionally need to climb stairs

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