Accounts Receivable Specialist

2 weeks ago

Detroit, Michigan, United States Qualified Staffing Full time
Job Overview

Billing Specialist
Our organization is a distinguished business law firm recognized for its excellence and international reach. We pride ourselves on being a top-rated workplace, having earned accolades for our commitment to employee satisfaction and exceptional benefits. The Billing Specialist plays a vital role in overseeing the billing and invoicing operations. This position entails managing the comprehensive billing process for designated attorneys and clients, including the preparation of pre-bills, processing client invoices, and ensuring compliance with client billing standards. The Billing Specialist is essential in guaranteeing precise, compliant, and timely billing through effective collaboration with attorneys, clients, and other team members.

Key Responsibilities
  • Prepare, review, and accurately generate invoices for legal services, ensuring compliance with client-specific billing requirements and fee structures.
  • Draft Pre-Bills, implement necessary edits, and finalize invoices. Distribute final invoices to clients via mail or email.
  • Maintain thorough records of billing transactions, adjustments, and communications related to billing inquiries and resolutions.
  • Utilize legal billing software systems proficiently (e.g., Aderant, Billblast) to manage billing workflows and ensure accuracy.
  • For electronic billing, upload new timekeeper rates in vendor platforms, request new matter setups, and monitor invoice statuses to address any rejections promptly.
  • Process and submit electronic invoices through various online e-billing platforms (e.g., Serengeti, Tymetrix).
  • Track and manage reimbursable expenses, disbursements, and other billable costs associated with legal matters.
  • Compile detailed billing reports for attorneys, summarizing billing data and providing aging analysis. Assist with special projects as required.
  • Respond to billing inquiries, discrepancies, and payment issues promptly and professionally, ensuring exceptional client service.
  • Maintain organized billing records and databases, including client matter details, fee structures, and payment terms.
  • Collaborate with attorneys, paralegals, and administrative staff to resolve billing-related challenges, update client files, and enhance billing processes.
Qualifications
  • Bachelor's degree in Accounting, Finance, Information Technology, or a related field, or equivalent relevant experience.
  • Prior experience in law firm billing is highly preferred.
  • Experience in billing with knowledge of electronic billing processes, including tracking statuses and troubleshooting.
  • Strong attention to detail and problem-solving capabilities.
  • Familiarity with law firm billing software (Aderant) and other e-billing applications such as BillBlast, Serengeti, Passport, and Tymetrix is strongly preferred.
  • Understanding of LEDES formats, with knowledge of ASCII and XML formats being a plus.
  • Proficiency in MS Office, particularly advanced Excel skills, is required.
  • A strong client service orientation and ability to work collaboratively in a team environment.
  • Effective communication skills (verbal and written) to address inquiries or concerns from clients and professional support staff.
  • Strong interpersonal skills to maintain effective relationships with partners, attorneys, clients, and staff, demonstrating a high degree of responsiveness, diplomacy, and professionalism.

Compensation: $60,000 - $70,000

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