Accounts Receivable Specialist
2 weeks ago
Billing Specialist
Our client, a distinguished business law firm, is recognized for its outstanding workplace culture and exceptional employee benefits. The Billing Specialist plays a vital role in overseeing the billing and invoicing operations. This position involves coordinating and executing the complete billing process for designated attorneys and clients, including editing pre-bills, processing client invoices, and ensuring compliance with client billing guidelines. The Billing Specialist is essential in delivering accurate, compliant, and timely billing by collaborating effectively with attorneys, clients, and staff.
- Prepare, review, and accurately generate invoices for legal services, ensuring compliance with client-specific billing guidelines and fee arrangements.
- Produce pre-bills, make necessary edits, and finalize invoices for distribution to clients.
- Maintain comprehensive records of billing transactions, adjustments, and correspondence related to billing inquiries and resolutions.
- Utilize legal billing software systems proficiently to manage billing processes and ensure precision.
- Handle e-billing tasks, including uploading new timekeeper rates and monitoring invoice statuses to address any rejections promptly.
- Process and submit electronic invoices through various online e-billing platforms.
- Track and manage reimbursable expenses, disbursements, and other billable costs associated with legal matters.
- Generate detailed billing reports for attorneys, summarizing billing information and providing aging analysis.
- Address billing inquiries and discrepancies professionally, ensuring exceptional client service.
- Maintain organized billing records and databases, including client matter information and payment terms.
- Collaborate with attorneys, paralegals, and administrative staff to resolve billing-related issues and streamline processes.
- Bachelor's degree in Accounting, Finance, Information Technology, or a related field, or equivalent relevant experience.
- Prior experience in law firm billing is strongly preferred.
- Experience with electronic billing, including tracking status and troubleshooting.
- Strong attention to detail and problem-solving abilities.
- Familiarity with law firm billing software and e-billing applications is highly desirable.
- Understanding of LEDES formats and proficiency in MS Office, particularly advanced Excel skills.
- Excellent communication skills, both verbal and written, with the ability to respond to inquiries from clients and staff.
- Strong interpersonal skills to maintain effective relationships with partners, attorneys, clients, and staff.
Compensation: $60,000 - $70,000
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