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Accounts Receivable Specialist

2 months ago

Detroit, Michigan, United States Qualified Staffing Full time
Job Overview

Billing Specialist
Our client, a distinguished business law firm with a global reach, is recognized for its exceptional workplace culture and employee benefits. The Billing Specialist plays a vital role in overseeing the billing and invoicing operations. This position entails coordinating and executing the complete billing cycle for designated attorneys and clients, which includes editing pre-bills, processing client invoices, adhering to client billing protocols, and resolving billing inquiries efficiently.

Key Responsibilities
  • Generate, review, and accurately prepare invoices for legal services, ensuring compliance with client-specific billing guidelines and fee arrangements.
  • Produce Pre-Bills, implement necessary edits, and finalize invoices for distribution to clients.
  • Maintain comprehensive records of billing transactions, adjustments, and communications regarding billing disputes and resolutions.
  • Utilize legal billing software systems proficiently to manage billing processes and ensure precision.
  • For electronic billing, upload new timekeeper rates and request new matter setups in vendor sites, while monitoring invoice statuses to address any rejections promptly.
  • Process and submit electronic invoices through various online e-billing platforms.
  • Track reimbursable expenses, disbursements, and other billable costs associated with legal matters.
  • Prepare detailed billing reports for attorneys, summarizing billing information and providing aging analysis.
  • Address billing inquiries, discrepancies, and payment issues promptly, ensuring exceptional client service.
  • Maintain organized billing records and databases, including client matter information and payment terms.
  • Collaborate with attorneys, paralegals, and administrative staff to resolve billing-related issues and streamline processes.
Qualifications
  • Bachelor's degree in Accounting, Finance, Information Technology, or a related field, or equivalent relevant experience.
  • Prior experience in law firm billing is strongly preferred.
  • Experience with electronic billing processes, including tracking and troubleshooting.
  • Strong attention to detail and problem-solving abilities.
  • Familiarity with law firm billing software and e-billing applications is highly desirable.
  • Understanding of LEDES formats, with knowledge of ASCII and XML formats being a plus.
  • Proficiency in MS Office, particularly Word and advanced Excel skills.
  • A strong client service orientation and ability to work collaboratively in a team environment.
  • Effective communication skills, both verbal and written, to address inquiries from clients and staff.
  • Interpersonal skills necessary to build effective relationships with partners, attorneys, clients, and staff, demonstrating professionalism and responsiveness.

Compensation: $60,000 - $70,000