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Division Financial Manager

1 month ago

Irvine, California, United States The Management Trust Full time
Job Title: Division Controller

The Management Trust is a community association management company that values integrity, trust, experience, and support. We are seeking a Division Controller to lead our local Accounting Department and provide excellent customer service to our clients.

Job Summary:

The Division Controller will be responsible for overseeing and directing Division accounting operations, effectively communicating and interacting with Client Accounting and Division HOA Community Association Managers, and ensuring the accurate and timely processing of client deliverables. This role requires a strategic partner who can make sound recommendations based on business need, possess strong MS Office skills, and maintain confidentiality and composure during complex situations.

Key Responsibilities:
  • Serve as a strategic partner to the Division President, Director of Financial Services, and Company Leadership
  • Oversee and direct Division accounting operations
  • Effectively communicate and interact with Client Accounting and Division HOA Community Association Managers
  • Ensure the accurate and timely processing of client deliverables, including financial statements, vendor payments, customer receipts, banking activity, and special financial projects
  • Assist HOA finance committees in analyzing and reviewing financial statements
  • Accurately complete and coordinate client data for tax preparation and/or to respond to audit/CPA questions
  • Assist and/or prepare client budgets and monitor actual expenses
  • Ensure monthly and annual client A/R is closed accurately and timely
  • Participate in customer service by calling and responding to client A/R questions
  • Assist in researching and collecting outstanding Division A/R
  • Work with reserve study specialists to complete annual reserve studies
  • Assist with the review of A/P to resolve vendor issues
  • Assist in implementing and managing all aspects of accounting internal control
  • Maintain a continuous improvement mindset and proactively identify, review, and implement process improvement
Requirements:
  • Bachelor's degree with a primary focus in Accounting
  • (5) years of work experience in an office or similarly professional environment
  • Advanced and/or specialty degrees/certifications plus leadership experience is desired
  • Ability to work in a dynamic, fast-paced deadline environment while managing multiple tasks
  • Background partnering with leaders to make sound recommendations based on business need
  • Strong MS Office skills (i.e. Excel), paired with comfort quickly mastering new software programs
  • Ability to maintain confidence, confidentiality, and composure during sometimes difficult or complex situations
  • High degree of attention to detail and accuracy
  • Ultimate professionalism, interpersonal, customer service, and team work skills
  • Ability to effectively communicate and partner with internal and external clients of all levels
  • Community Management industry experience is a big plus
Special Position Requirements:
  • Must have and maintain a valid driver's license, vehicle insurance, and driving record in compliance with Company policy
Essential Functions:
  • Use standard office equipment, including: computer, phone, copier/scanner, etc.
  • Be stationary for periods of time
  • Relocate up to (25) pounds
  • Travel to and from offsite locations
Supervises Others:
  • Team of local Accounting staff
  • Possibly other related staff, as directed by the Director of Financial Services or Division President
Schedule & Travel:
  • Monday-Friday from approx. 8:00 am-5:00 pm
  • This position may require occasional long hours to meet business needs

The Management Trust is an Equal Opportunity employer. We celebrate and support diversity.