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Faculty Administrator
2 months ago
Stanford University is seeking a highly skilled and organized Faculty Administrator to provide administrative support to the Graphics/HCI lab. The successful candidate will be responsible for managing the day-to-day operations of the lab, including finance, operations, and administration.
Key Responsibilities:- Acting on behalf of faculty to establish priorities and identify and resolve problems that are administrative in nature.
- Overseeing and/or performing duties associated with scheduling, organizing, and operating complex conferences, seminars, and events.
- Composing and drafting documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports.
- Creating, maintaining, modifying, and/or ensuring accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
- Planning and scheduling calendars with limited consultation, resolving calendaring conflicts, and arranging travel in compliance with unit, university, and sponsor policies.
- Creating reports and spreadsheets which may utilize specialized software and systems.
- Overseeing and/or processing a variety of complex financial transactions including purchasing and reimbursement requests.
- Assisting with capital or special equipment requests and/or vendor selection.
- Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
- A high school diploma and four years of administrative experience, or combination of education and relevant experience.
- Advanced computer skills and demonstrated experience with office software and email applications.
- Demonstrated success in following through and completing projects.
- Excellent organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize, multi-task, and assign work to others.
- Ability to take initiative and ownership of projects.
- Ability to routinely and independently exercise sound judgment in making decisions.
Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl.
Stanford University Benefits:Stanford University offers a comprehensive benefits package that includes medical, dental, and vision insurance, as well as a retirement plan and paid time off. We also offer a range of employee perks and discounts, including free commuter programs, ridesharing incentives, and discounts on Stanford University services.
Stanford University is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
