Executive Assistant III

6 days ago

Augusta, Georgia, United States City of Augusta GA Full time
Job Summary

We are seeking a highly skilled and experienced Executive Assistant III to join our team at the City of Augusta GA. This is a professional administrative position performing a variety of highly complex administrative support functions to ensure effective operation and management of the Administrator's Office.

Key Responsibilities
  • Conduct research, project management, and priority setting to ensure effective operation and management of the Administrator's Office.
  • Prepare statistical reports and handle information requests, as well as day-to-day clerical functions such as calendar control, agendas, and correspondence for the Administrator and designated staff.
  • Manage the Administrator's calendar by coordinating and scheduling meetings, preparing registration and travel arrangements in a timely manner, and processing travel reimbursements and other related documents.
  • Welcome guests, customers, elected officials in a courteous and professional manner by greeting them in person or on the telephone, answering and directing inquiries, and providing information to callers.
  • Assist the Administrator with preparation for Commission Meetings, assist Commissioners/Elected Officials with agenda items, reports, researching and providing information for various purposes to include departmental activities, programs, functions, and/or events.
  • Assist with office budget preparation, prepares requests for payment, and enters purchase orders and requisition information into the Central Square system.
  • Monitor expenditures and work with the departmental budget, maintain records of vacation and sick leave for the Administrator's staff within the ADP timekeeping system, and monitor contracts assigned to the Administrator's Office.
  • Provide historical references by developing and utilizing filing and retrieval systems, recording meeting discussions, and maintaining a thorough knowledge of government operations.
  • May assist with the preparation of monthly newsletters for the organization utilizing strong research and editing skills with a high level of English language proficiency.
Requirements
  • Bachelor's degree in Business or Public Administration or a related field or High School Diploma/GED with equivalent experience.
  • Five (5) years of complex administrative experience as an executive assistant, administrative secretary, or office manager to executive level management.
  • Advanced experience or training in personal computer use with Microsoft Office software.
  • Excellent calendar management skills, including the coordination of complex executive meetings.
  • Administrative writing skills, reporting skills, supply management, scheduling, organization, time management, travel logistics, verbal communication.
  • Ability to maintain customer confidence and protects operations by keeping information confidential.
  • Experience assisting management with the creation of PowerPoint presentations.
  • Strong knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook.
  • Demonstrated ability to successfully create and/or modify processes.
  • Demonstrated ability to schedule travel arrangements for management.
  • Vast knowledge of government operations and day-to-day activities.
  • Excellent communication skills both written and oral.
  • Strong interpersonal skills.

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