Program Coordinator, Ophthalmology Department

2 weeks ago

Dallas, Texas, United States University of Texas Southwestern Medical Center Full time
Job Summary

We are seeking a highly organized and detail-oriented Program Coordinator to provide essential support for our department chair and ensure the smooth operation of our department. This role will be responsible for calendar management, handling calls and messages, coordinating weekly and monthly meeting agendas and notes, and organizing travel and conference logistics. Additional tasks include preparing and submitting expense reports, tracking continuing medical education (CME) credits, updating CVs, transcribing dictation, preparing letters of recommendation, managing medical and membership renewals, and planning and coordinating special events. The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. Strong communication skills and a proactive approach are essential. This position will be 100% on campus. If you thrive in a supportive role and enjoy contributing to a dynamic team, we encourage you to apply.

Responsibilities
  • Analyzes, coordinates, and evaluates program operation and procedures.
  • Develops or oversees development of budget for program.
  • Develops, cultivates, and maintains working relationships with internal/external departments/agencies and other organizations associated with and/or receiving benefit from program.
  • Establishes program goals and objectives and directs program evaluation and quality control activities; develops and/or approves schedules, priorities, and standards for achieving goals.
  • Plans and coordinates special events.
  • Participates in conferences.
  • Presents data and program information.
  • Responsible for design, execution, and effectiveness of system of internal controls, which provides reasonable assurance that operations are effective and efficient, assets are safeguarded, and financial information is reliable.
  • Ensures compliance with applicable laws, regulations, policies, and procedures.
  • Reads literature and attends functions to keep abreast of relevant scientific and technical developments related to program.
  • May provide supervision to staff members.
Requirements
  • Bachelor degree in Business Administration, Health Care Administration, Education/Social Science, or related field, and at least five (5) years experience in appropriate field required.
  • May consider additional years of experience in lieu of education.
Benefits
  • PPO medical plan, available day one at no cost for full-time employee-only coverage.
  • 100% coverage for preventive healthcare - no copay.
  • Paid Time Off, available day one.
  • Retirement Programs through the Teacher Retirement System of Texas (TRS).
  • Paid Parental Leave Benefit.
  • Wellness programs.
  • Tuition Reimbursement.
  • Public Service Loan Forgiveness (PSLF) Qualified Employer.

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