Enterprise Program Manager

7 days ago

Chicago, Illinois, United States SPECTRAFORCE Full time
Job Title: Enterprise Program Manager

SPECTRAFORCE is seeking an experienced Enterprise Program Manager to oversee large-scale enterprise programs with multiple projects and work streams, ensuring delivery of critical strategic capabilities and regulatory changes.

The Global Regulatory Affairs Office (GRAO) is responsible for overseeing the enhancement of our risk management and controls, remediation of regulatory and audit findings, and the administration of regulatory affairs. This role reports to the Head of Global Regulatory Program Management and is responsible for managing a team of program and project managers in support of large-scale, enterprise-wide programs.

The ideal candidate will have a deep understanding of project management and portfolio management tools, techniques, and methods, as well as change management principles and how to build high-performing teams. Relevant industry knowledge is required, particularly in financial risk, non-financial risk, regulatory, and/or compliance.

Key Responsibilities:
  • Manage delivery through effective delegation, oversight, and stakeholder engagement across a portfolio of programs
  • Provide high-level assessments of program progress, risks, issues, and facilitate rapid resolution with senior-level stakeholders
  • Communicate effectively to ensure a clear and concise understanding of expectations
  • Manage and maintain progress across a portfolio of work, and continuously manage program risks, issues, and escalations as needed
  • Liaise between cross-functional stakeholders to align around common objectives
  • Continuously improve and optimize projects towards efficiency, productivity, and quality standards
  • Review and maintain program objectives, risks, issues, and overall status within approved program structure/technologies
  • Manage the portfolio with a forward-looking mindset, anticipating potential issues, preventing them, and defining pragmatic contingency plans
  • Develop and hold accountable a team of program managers to proactively manage dependencies, reusable assets, roadblocks, and learning points
  • Escalate and pursue resolution of any roadblocks with a clear, end-to-end ownership mindset
  • Develop and control deadlines, budgets, and activities pertaining to the supported projects
  • Engage, supervise, and coordinate third-party support, including oversight of forecast and budget variance
  • Demonstrate flexibility and agility to pivot to new and/or changing program priorities
  • Maintain confidentiality of correspondence records, presentations, and reports in a central repository system
  • Prioritize and handle multiple projects with accuracy
  • Lead and motivate team members, providing development opportunities, feedback, and supervision appropriate to professional expertise

The ideal candidate should have a minimum of 5 years of experience serving as a Portfolio or Program Manager or a relevant role, with a strong background in project management, portfolio management, and change management.

Technical Skills:
  • Outlook, Teams, Microsoft Office 365 suite (advanced with Excel, Word, SharePoint, PowerPoint, MS Project)
  • Excellent oral and written communication skills
  • Self-motivated, highly flexible, and adaptable to change
  • Analytical and problem-solving skills
  • Results-oriented
  • Knowledge of and experience supporting programs with enterprise risk management, financial or non-financial risk
  • Great skills across communication, facilitation, interpersonal, conflict resolution, team building, coaching members on practices, framework, ability to teach/train
  • Ability to establish trust-based relationships with stakeholders across enterprise, lead them towards common objectives, and managing upwards and downwards
  • Strong problem-solving skills, organizational skills, and time management skills
  • Openness to self-learning, improvement, and experimentation

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