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Administrative Assistant

2 months ago

Durham, North Carolina, United States Duke University Full time
Job Summary

We are seeking a highly skilled and organized Administrative Assistant to join our team at Duke University School of Medicine. The successful candidate will provide administrative support to 8 faculty members within the Division of Pediatric Nephrology, ensuring the efficient operation of the division.

Key Responsibilities
  • Provide administrative assistance to faculty members, including scheduling appointments, meetings, and travel itineraries.
  • Coordinate seminars and conferences, as well as establish appointments, meetings, and speaking engagements for faculty.
  • Manage divisional or departmental files, reports, and correspondence, ensuring up-to-date management and procedural manuals.
  • Assist in preparing complex reports and proposals, requiring data compilation, analysis, and evaluation.
  • Review reports received for supervisors, checking for accuracy and bringing significant items to their attention.
  • Assist in preparing departmental or divisional budgets, making recommendations and projections based on knowledge of program activities.
  • Compose letters and statements independently, requiring interpretation and application of departmental policies and procedures.
  • Schedule and coordinate arrangements for seminars and conferences, as well as establish appointments, meetings, and speaking engagements for supervisors.
Requirements

Work requires a broad knowledge of clerical and accounting principles and practices, normally acquired through two years of post-secondary education in administrative support or a related business field. Three years of related secretarial/clerical experience is also required, or an equivalent combination of education and relevant experience.

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.