Payroll Specialist
1 week ago
Job Summary
We are seeking a highly skilled Payroll Specialist to join our team at LaSalle Network. As a Payroll Specialist, you will be responsible for ensuring the smooth processing of payroll across multiple states and employee groups.
Key Responsibilities
- Process biweekly payroll for two pay groups using the UltiPro/UKG HRIS system, including off-cycle payments as needed
- Capture payroll hours for maintenance staff via property management software and ensure all employees are paid correctly
- Verify timekeeping records and collaborate with supervisors to resolve discrepancies
- Address and resolve unapproved timecards, PTO, and payroll discrepancies
- Serve as the main point of contact for payroll inquiries and respond promptly to all issues
- Ensure payroll files align with the General Ledger (GL) and resolve discrepancies in partnership with Accounting
- Verify and manage ACH information in coordination with the payroll banking partner and Accounting
- Provide necessary reporting for payroll, accounting, tax filings, and other business functions
- Pull tax reports, including quarterly 941 tax packages, from the HRIS system
- Ensure the accurate entry and processing of benefits, deductions, and garnishments in UltiPro/UKG
- Process ACH payments to benefit carriers after each payroll cycle
- Manage file feeds between UltiPro/UKG and benefit carriers where applicable
- Audit and reconcile employee PTO balances regularly
- Oversee employee changes, tax deductions, and payroll documentation within UltiPro/UKG
- Conduct audits to ensure payroll accuracy, operational efficiency, and compliance with federal and state regulations
- Manage federal and state tax setups in new operational states
- Assist with audit preparations by providing reports and documentation as required
- Manage year-end reporting processes, including W-2s and other payroll forms
Requirements
- Bachelor's in Accounting, Finance, or a related field preferred
- 3+ years' experience in payroll processing and administration, ideally in a multi-state organization
- Must have experience processing hourly and salaried payroll in a 500+ employee organization
- Proficiency with HRIS platforms and payroll systems; experience with UltiPro/UKG is preferred
- Strong Excel skills (pivot tables, VLOOKUP, XLOOKUP) and general technical proficiency with MS Office
- Impeccable attention to detail, organizational skills, and the ability to multitask in a fast-paced environment
- Excellent verbal and written communication skills
- Experience setting up and managing federal and state tax accounts is preferred
- Proactive and able to perform duties independently with minimal supervision
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