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Administrative Support Specialist

2 months ago

Franklin TN, United States Civil Constructors Full time

About Us
Founded in 1994, Civil Constructors, Inc. has established itself as a leading contractor specializing in site grading and utility services throughout Middle Tennessee. Our commitment to integrity and straightforward values has been the cornerstone of our operations, ensuring that we consistently meet our project commitments while prioritizing client satisfaction.

Position Overview
We are seeking an Administrative Support Specialist to join our dynamic team. This role is pivotal in supporting the Estimating Department and involves a variety of administrative tasks aimed at facilitating our bidding processes.

Key Responsibilities

  • Assist in the administration of the Estimating Department's initiatives.
  • Complete necessary prequalification documents for contractors and owners.
  • Prepare essential bid documentation, including bid forms and proposal packages, ensuring all signatures are obtained.
  • Review project specifications to identify bidding requirements.
  • Organize bid folders, maintain a bid calendar, and manage invitations to bid.
  • Receive, print, file, and distribute construction documents efficiently.
  • Prepare invitations to bid, including comprehensive project descriptions.
  • Coordinate and update subcontractor bid lists.
  • Foster and maintain relationships with clients, subcontractors, and suppliers.
  • Attend Pre-Bid and Bid Opening meetings as necessary.
  • Develop project reports and maintain relevant data.
  • Manage supply inventory for departmental equipment.
  • Perform additional duties as required.

Qualifications and Skills

  • Exceptional organizational and communication skills are essential.
  • Ability to thrive in a collaborative team environment.
  • Proficient computer skills, particularly in Outlook, Word, and Excel.
  • Basic understanding of the construction industry is preferred.
  • Strong interpersonal skills to effectively engage with various stakeholders.

Work Environment

  • Ability to multitask effectively in a fast-paced setting.
  • Maintain positive working relationships with clients, subcontractors, and suppliers.

Equal Opportunity Employer
Civil Constructors is proud to be an Equal Opportunity Employer, providing fair employment opportunities to all individuals and strictly prohibiting discrimination and harassment of any kind.