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Administrative Support Specialist

2 months ago

Corpus Christi, Texas, United States Regency Integrated Health Services Full time

Job Overview

Position Summary

The Administrative Support Specialist plays a crucial role in managing communication and providing assistance to residents, families, visitors, and staff. This position collaborates closely with the facility's management and office personnel to maintain operational efficiency.

Key Responsibilities

  • Manage incoming calls with professionalism and courtesy
  • Facilitate the distribution of mail and packages
  • Support various office tasks as directed by the Office Manager or facility leadership
  • Handle accounts payable duties, ensuring timely processing and submission of invoices
  • Update and maintain employee contact lists as necessary
  • Assist in the preparation and distribution of monthly billing statements for residents
  • Contribute to enhancing resident experiences through dedicated care and engagement initiatives
  • Participate in staff development efforts, including recruitment and training
  • Conduct vendor compliance checks as required
  • Perform additional tasks as assigned by the Office Manager

Required Qualifications

Education and Training

  • A high school diploma or equivalent is mandatory

Skills and Experience

  • Strong verbal and written communication abilities
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
  • Exceptional organizational and customer service skills

Physical Requirements

The physical demands outlined here are representative of those that must be met by an employee to successfully perform the essential functions of this role. While executing job responsibilities, effective communication is essential. Reasonable accommodations may be provided to enable individuals with disabilities to perform essential functions.

Work Environment

This position requires a balance of sitting, standing, and walking, with occasional lifting and carrying of items as needed.