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Administrative Office Specialist

2 months ago

Wichita, Kansas, United States Zernco Full time
Job Overview

Salary: negotiable

At Zernco, we prioritize the satisfaction of our employees and clients above all else. Our commitment to building enduring relationships and adhering to strong ethical principles ensures the success of everyone involved, including our subcontractors. We do not accept mediocrity and expect the same from our clients.

From inception to completion, Zernco clients can anticipate the highest standards of craftsmanship, meticulous attention to detail, and prompt responsiveness. Many of our national clients have partnered with us for over two decades, trusting Zernco to deliver quality projects with speed and precision.

If you resonate with our company values, we encourage you to explore this opportunity.

Position Summary:

Are you equipped with exceptional customer service skills? Do you possess a keen eye for detail? Are you a proactive problem solver who can adapt to various situations? If so, you might be the ideal candidate for our Office Coordinator role. We seek a versatile administrative professional who can work both collaboratively and independently, managing time effectively during quieter periods.

Your primary responsibilities will include:

  • Serving as the front-of-house point of contact, managing phone calls, and greeting guests.
  • Providing various administrative support to the HR and Accounting departments.
  • Creating and editing digital marketing materials.
  • Managing social media accounts.
  • Resolving office-related issues.
  • Ordering supplies and assisting in the planning and coordination of office and philanthropic events.

This position offers flexible part-time hours, typically between 30-35 hours per week, during standard business hours. While we are flexible with your schedule, you will be required to work in the office each day during the week.

Performance Expectations:
  • Handle reception duties, including answering and transferring phone calls professionally.
  • Complete assigned projects accurately and on time.
  • Provide general administrative support to various departments as needed.
  • Ensure the corporate office operates smoothly and meets its needs.
  • Maintain confidentiality when assisting the HR department.
Essential Functions:
  • Consistently work flexible part-time hours between 8 am and 5 pm, Monday to Friday.
  • Attend all scheduled employee meetings.
  • Oversee office operations, including managing deliveries, phone calls, and office supply orders.
  • Assist in planning company events and philanthropic initiatives.
  • Act as the first point of contact for guests and maintain common areas.
  • Demonstrate creativity in designing and editing digital marketing content.
  • Manage social media posts across various platforms.
  • Source and order company-branded merchandise.
  • Troubleshoot office equipment and coordinate repairs.
  • Assist with accounting administrative duties as needed.
  • Collaborate positively with stakeholders, including vendors and employees.
  • Knowledge of payroll processing is highly desirable.
Qualifications:
  • Strong communication, organizational, and detail-oriented skills.
  • Proficient in Microsoft Office Suite and generative AI tools.
  • Familiarity with design software such as Canva and Adobe Creative Suite is preferred.
  • A willingness to learn and a proactive attitude are essential.
  • Detail-oriented, creative, organized, and proactive individuals are encouraged to apply.