Administrative Support Specialist

5 days ago


New Haven, Connecticut, United States Yale University Full time

At Yale University, we are seeking a highly skilled and experienced Administrative Support Specialist to join our dermatology team. As a key member of our department, you will provide administrative support to the team, ensuring seamless daily operations and serving as a source of information on policies, procedures, and office activities.

Job Summary

This is a full-time position that requires four years of related work experience, with two of those years in the same job family at the next lower level, and a high school-level education; or two years of related work experience and an Associate's degree; or an equivalent combination of experience and education.

The ideal candidate will have proven experience working in a dermatology practice, with a strong background in administration, customer service, and communication. If you are a detail-oriented and organized individual who excels in fast-paced environments, we encourage you to apply for this exciting opportunity.

Key Responsibilities:

  • Serves as a source of information to students, staff, faculty, and clients on policies, procedures, and office activities.
  • Greets visitors, answers and screens telephone calls, and assesses the nature of business.
  • Schedules and coordinates meetings and appointments, receives and schedules client referrals, and resolves scheduling conflicts.
  • Formats, keyboards, edits, and proofreads correspondence, grants, manuscripts, reports, and other material.
  • Assembles attachments and corresponding material, reviews outgoing material for completeness, attachments, dates, and signatures, and composes general correspondence and written material.
  • Gathers, compiles, and records data, creates reports, and summarizes findings.
  • Maintains filing systems, sorts, screens, and distributes mail, completes forms, orders and maintains inventory of supplies, and photocopies material.
  • Oversees and instructs support staff, performs additional functions incidental to office activities, and may perform other duties as assigned.

Estimated Salary: $60,000 - $80,000 per year, depending on experience.

We offer a competitive salary and benefits package, including health insurance, retirement savings plan, and paid time off. If you are a motivated and detail-oriented individual who is passionate about providing excellent customer service, we encourage you to apply for this exciting opportunity.



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