Executive Support Specialist

5 days ago


New Haven, Connecticut, United States Yale University Full time
Job Summary:
The Senior Administrative Assistant will play a critical role in supporting the Supervisor of Administrative Support at Yale University, providing high-level administrative and operational assistance to ensure the smooth operation of various departments. This position requires a highly organized and skilled professional who can work effectively in a fast-paced environment, prioritize multiple tasks, and maintain accurate records and reports.

About the Role:
* The Senior Administrative Assistant will be responsible for coordinating and overseeing administrative, program, and office activities for various departments
* Develop and implement administrative procedures and protocols to improve efficiency and productivity
* Collaborate with colleagues to achieve departmental goals and objectives
* Maintain accurate records and reports, including financial statements and budget analyses

Responsibilities:
1. Provide administrative and operational support to the Supervisor of Administrative Support
2. Coordinate and oversee administrative, program, and office activities for various departments
3. Develop and implement administrative procedures and protocols to improve efficiency and productivity
4. Maintain accurate records and reports, including financial statements and budget analyses
5. Collaborate with colleagues to achieve departmental goals and objectives

What You'll Need:
* Bachelor's degree in Business Administration, Communications, or related field
* 3-5 years of experience in an administrative role, preferably in a higher education setting
* Excellent written and verbal communication skills
* Strong organizational and time management skills
* Ability to work independently and as part of a team
* Proficiency in Microsoft Office Suite and Google Workspace

Working at Yale University: Yale University is a world-renounced institution dedicated to excellence in education, research, and service. We are committed to fostering a diverse and inclusive community that values innovation, creativity, and intellectual curiosity. Our benefits package includes comprehensive health insurance, retirement plan matching, generous paid time off and holidays, and access to our fitness center and recreation facilities.

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