Administrative Support Coordinator

5 days ago


New Haven, Connecticut, United States Yale University Full time

The Yale University is seeking a skilled and detail-oriented Administrative Support Coordinator to provide surgical and academic support to the faculty within the division. This role will oversee the day-to-day administrative functions and operations of patient flow.

About the Role:

  • Job Summary: The Administrative Support Coordinator will be responsible for providing exceptional support to the faculty, ensuring seamless day-to-day operations, and maintaining accurate records.
  • Salary: $60,000 - $80,000 per annum, depending on experience.
  • Key Responsibilities:
  1. Provide administrative support to the faculty, including inbasket messaging, scheduling appointments, and coordinating travel arrangements.
  2. Oversee the day-to-day operations of patient flow, ensuring smooth communication between departments and teams.
  3. Maintain accurate records of patient information, medical history, and treatment plans.
  4. Coordinate meetings and appointments with faculty members, staff, and external partners.
  5. Manage expense reports and process expenses in accordance with university policies.
  6. Demonstrate expertise in Plastic & Cosmetic surgery scheduling and other administrative tasks.
Requirements:
  • Education: High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
  • Experience: 6 years of related work experience, with 4 years in a similar role at the next lower level.
  • Skills:
    • Inbasket messaging
    • Outlook knowledge
    • Facilitating travel
    • Microsoft Office
    • Expense management
Preferred Qualifications:
  • Bachelor's degree in a related field
  • Proven experience running expense reports
  • Plastic & Cosmetic surgery scheduling expertise


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