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Administrative Coordinator

2 months ago

Point Pleasant Beach, New Jersey, United States Erik Rusek Electric Full time
Job Overview

We are seeking a part-time Administrative Coordinator to support our bookkeeping and project management efforts. Initially, the role will require in-person attendance on Saturdays for training, transitioning to a remote position thereafter.

Key Responsibilities:

  • Invoicing and Project Management:
    • Verify the accuracy of invoices received from the previous week.
    • Input and categorize invoices into Excel for effective tracking.
    • Process payments for due invoices weekly.
  • Estimating and Client Communication:
    • Transform handwritten estimates into digital documents.
    • Email invoices to clients and follow up on any outstanding payments.
    • Distribute estimates and ensure they are systematically organized and monitored.
  • Document Organization:
    • Maintain and structure digital files for easy access and retrieval.
  • Google Workspace Utilization:
    • Assist in migrating certain operations to Google Sheets.
    • Create and manage Google Forms for data collection and various tasks.

Qualifications:

  • Excel Proficiency: A high level of proficiency in Excel is essential, as it is our primary tool for invoicing and project tracking.
  • Familiarity with Google Workspace: Experience with Google Sheets and Google Forms is necessary, as we are transitioning some operations to these platforms.
  • Detail-Oriented: Precision in financial documentation is crucial.
  • Effective Communication Skills: Ability to communicate professionally via email, ensuring clarity and timeliness in all correspondence.
  • Bookkeeping Experience: Previous experience in bookkeeping or office administration is preferred.

Additional Information:

  • The role begins with 4 hours on Saturdays, with the potential to increase to 10 hours per week as the candidate becomes more familiar with the responsibilities.
  • This position offers the flexibility to work remotely, making it suitable for individuals seeking part-time employment with opportunities for additional hours.