Current jobs related to Front Office Coordinator - King of Prussia, Pennsylvania - CW Psychological Services

  • Front Office Coordinator

    4 weeks ago

    King of Prussia, Pennsylvania, United States CW Psychological Services Full time

    Job OverviewCW Psychological Services is seeking a highly skilled and organized Front Office Administrator to support our growing practice and community.This role is responsible for managing all front office activities, including scheduling, marketing initiatives, and client communication. The ideal candidate will have excellent customer service skills, be...

  • Office Coordinator

    3 weeks ago

    King of Prussia, Pennsylvania, United States Portnoff Full time

    Job SummaryPortnoff Law Associates, Ltd. is seeking a highly organized and detail-oriented Office Coordinator to join our team. As an Office Coordinator, you will be responsible for maintaining the smooth operation of our mailroom and office equipment, ensuring timely and accurate processing of mail, emails, and faxes. You will also be responsible for...

  • Office Coordinator

    4 weeks ago

    King of Prussia, Pennsylvania, United States Prime Workforce Staffing Full time

    Job DescriptionAt Prime Workforce Staffing, we are seeking a highly organized and detail-oriented Office Coordinator to provide exceptional support to our team. The ideal candidate will be responsible for a variety of clerical activities, including answering incoming calls, directing calls to appropriate employees, mail distribution, and flow of...

  • Front Desk Supervisor Overnight

    3 weeks ago

    King of Prussia, Pennsylvania, United States Boyd Gaming Full time

    Job SummaryBoyd Gaming Corporation is seeking a highly skilled and experienced Front Desk Supervisor Overnight to join our team. As a key member of our front office team, you will be responsible for ensuring seamless and efficient operations, providing exceptional customer service, and leading a team of front desk staff.Key ResponsibilitiesSupervise and...

  • Office Coordinator

    4 weeks ago

    King of Prussia, Pennsylvania, United States Prime Workforce Staffing Full time

    Job DescriptionAs an Office Coordinator at Prime Workforce Staffing, you will provide critical support to our team by handling a variety of clerical activities and related tasks. Your responsibilities will include answering incoming calls, directing calls to appropriate employees, mail distribution, and ensuring the flow of correspondence.Key...

  • Medical Office Coordinator

    4 weeks ago

    King of Prussia, Pennsylvania, United States Nemours Full time

    As a Medical Office Coordinator at Nemours, you will be responsible for ensuring the smooth operation of our office systems. This includes appointment scheduling, patient intake, data verification, charge entry, and cash collection. You will also be responsible for statistical tracking, office communications, word processing, and filing of patient...

  • Reception Coordinator

    4 weeks ago

    King of Prussia, Pennsylvania, United States CSL Behring Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Reception/Coordinator to join our team at CSL Behring's King of Prussia Headquarters. As a key member of our front desk team, you will provide exceptional customer service, support administrative tasks, and ensure the security and safety of our facility.Key ResponsibilitiesProvide warm and...

  • Front Desk Representative

    1 month ago

    King of Prussia, Pennsylvania, United States Concord Hospitality Full time

    Front Desk Agent/Night Auditor Job DescriptionWe are seeking a highly skilled and customer-focused Front Desk Agent/Night Auditor to join our Front Office Team at The Alloy a DoubleTree by Hilton located in King of Prussia.Key Responsibilities:Provide exceptional guest service and hospitalityAssist guests with check-in, check-out, and room assignmentsProcess...

  • Front Desk Supervisor Overnight

    4 weeks ago

    King of Prussia, Pennsylvania, United States Boyd Gaming Full time

    Job SummaryAs a Front Desk Supervisor Overnight, you will play a key role in ensuring the smooth operation of our hotel's front desk during nighttime hours. You will be responsible for supervising hotel staff, providing exceptional service to guests, and maintaining a high level of customer satisfaction.Key ResponsibilitiesSupervise and train front desk...

  • Hotel Front Desk Representative

    3 weeks ago

    King of Prussia, Pennsylvania, United States PM Hotel Group Full time

    Key Responsibilities: As a Hotel Guest Service Agent, you will be the face of our hotel's front office. Your primary role will be to create a warm and welcoming environment for our guests. This involves providing exceptional customer service, handling guest inquiries, and resolving any issues that may arise during their stay. What We're Looking For: We're...

  • Front Desk Representative

    3 weeks ago

    King of Prussia, Pennsylvania, United States MCR Hotels Full time

    Job Summary:The Front Desk Agent at MCR Hotels is responsible for providing exceptional guest experiences while managing the customer-facing administrative processes of the hotel.Key Responsibilities:Provide attentive, courteous, and efficient service to all guests prior to arrival and throughout their stay.Maintain proper operation of the telephone...

  • Patient Service Coordinator

    4 weeks ago

    King of Prussia, Pennsylvania, United States Premier Orthopaedics Full time

    About Premier OrthopaedicsPremier Orthopaedics is a leading orthopedic practice dedicated to delivering exceptional care to patients in the Greater Philadelphia area. With over 50 locations and a team of nearly 1,000 employees, we prioritize collaboration and patient satisfaction.Job SummaryWe are seeking a highly organized and customer-focused Patient...

  • Office Administrator

    4 weeks ago

    King of Prussia, Pennsylvania, United States Prime Workforce Staffing Full time

    Job OverviewPrime Workforce Staffing is seeking a highly organized and detail-oriented Office Coordinator to provide exceptional support to our team. As a key member of our administrative team, you will be responsible for a variety of clerical activities and related tasks, ensuring the smooth operation of our office.Key ResponsibilitiesProvide general office...

  • Office Manager

    4 weeks ago

    King of Prussia, Pennsylvania, United States PeopleShare Full time

    Office Manager OpportunityWe are seeking an experienced Office Manager to join our team in King of Prussia, PA. This is a direct hire position with a competitive salary and excellent benefits package.Key Responsibilities:Provide exceptional customer service to clients via phone and email.Schedule appointments and manage client relationships.Respond to client...

  • Office Assistant

    4 weeks ago

    King of Prussia, Pennsylvania, United States Portnoff Full time

    Job Title: Office AssistantPortnoff Law Associates, Ltd. is seeking a highly organized and detail-oriented Office Assistant to join our team. As an Office Assistant, you will play a vital role in maintaining the smooth operation of our office.Key Responsibilities:Manage and distribute mail, emails, and faxes in a timely and efficient manner.Update records...

  • Office Manager

    4 weeks ago

    King of Prussia, Pennsylvania, United States PeopleShare Inc Full time

    Office Manager OpportunityWe are seeking an experienced Office Manager to join our team at PeopleShare Inc. in King of Prussia, PA. This is a direct hire position offering extensive benefits and a competitive salary.Job Responsibilities:Manage incoming calls and direct them to the appropriate team member.Schedule appointments with our arborists and respond...

  • Administrative Coordinator

    4 weeks ago

    King of Prussia, Pennsylvania, United States PAREXEL Full time

    Job Summary:As an Administrative Assistant at PAREXEL, you will play a vital role in supporting the success of our senior managers. Your primary responsibilities will include scheduling meetings, coordinating travel arrangements, and managing expense records. You will also provide general support to office visitors and maintain organizational documentation...

  • Front Desk Coordinator

    4 weeks ago

    King of Prussia, Pennsylvania, United States Genesis Healthcare Services Full time

    BenefitsWe offer a comprehensive benefits package to support your well-being and career growth.Tuition reimbursement to help you pursue further educationTravel and wireless service discounts for your convenienceEmployee Assistance Program to support mental health and wellnessEmployee Foundation to provide financial assistance during unforeseen hardshipsOur...

  • Front Desk Coordinator

    4 weeks ago

    King of Prussia, Pennsylvania, United States Genesis Healthcare Services Full time

    Benefits and SupportWe offer a comprehensive benefits package to support your well-being and career growth.Tuition, travel, and wireless service discounts to help you save and thrive.Access to an Employee Assistance Program to support your mental health and wellness.The Employee Foundation provides financial assistance during unforeseen hardships.An...

  • Logistics Coordinator

    4 weeks ago

    King of Prussia, Pennsylvania, United States LMK Recruiting Full time

    Job SummaryWe are seeking a highly organized and customer-focused Logistics Coordinator to oversee all aspects of orders for our Managed Service Clients. The ideal candidate will have a strong background in order fulfillment, customer service, and logistics.The Logistics Coordinator will be responsible for ensuring seamless operations and timely delivery of...

Front Office Coordinator

2 months ago

King of Prussia, Pennsylvania, United States CW Psychological Services Full time
Job Summary

CW Psychological Services is seeking a highly skilled Front Office Administrator to support our growing practice and community. As a key member of our team, you will be responsible for managing all front office activities, including scheduling, marketing initiatives, and client communication.

This is an excellent opportunity for a detail-oriented and organized individual who is passionate about providing exceptional customer service and supporting a dynamic team.

Key Responsibilities
  • Prioritize client care and provide exceptional customer service through phone calls, email communications, and timely responses to inquiries
  • Schedule initial sessions for clinicians and manage rescheduling/cancellations
  • Handle client issues and escalate as needed
  • Conduct insurance verifications and gather necessary client information
  • Maintain and distribute reports for documentation to keep staff informed
  • Conduct research to identify potential partnerships and referral sources and connect with them via phone call or email
  • Work with the referral coordinator and utilize the Active Campaign portal for marketing efforts
  • Create and distribute marketing materials, such as flyers and newsletters
  • Distribute information regarding insurance updates impacting the practice
  • Manage outreach programs and ensure continuous connections with referral sources to maintain steady referrals
  • Assist with monthly training distributions and performance evaluations
  • Handle and send out company policy communications
  • Manage day-to-day operations of the office, including maintenance requests and vendor coordination
  • Provide support for office assignments and billing-related tasks
Requirements
  • High school diploma or GED required; a higher degree is preferred
  • Two years of experience in a face-to-face customer service role; at least a year of experience in an administrative support role is preferred
  • Previous experience in a medical or clinical practice is helpful; experience with light marketing and customer outreach is also beneficial
  • Possess a high level of professionalism and excellent customer service skills
  • Possess the ability to multitask and identify changing priorities
  • Relentless attention to detail
  • Ability to effectively communicate one-on-one with clients, co-workers, or vendors
  • Can thoughtfully write reports, emails, memos, and correspondence
  • Ability to use and learn scheduling systems
  • Proficiency in or willingness to learn Practice (electronic health records), Hushmail (email), Talkroute (virtual phone), and Fax Plus
Benefits

CW Psychological Services offers a competitive hourly rate of $16 to $19, depending on experience, and a comprehensive benefits package, including paid time off and a healthcare subsidy.