Human Resources Coordinator

4 days ago

Downers Grove, Illinois, United States Midwestern University Full time
Job Summary

The Human Resources Coordinator is responsible for facilitating the onboarding process, performing new hire orientation, and assisting the Talent Acquisition Specialist with recruitment efforts. This role reports to the HR Manager, Talent Acquisition.

Key Responsibilities
  • Oversee the HR reception and interview areas, providing courteous and helpful front desk support.
  • Coordinate the pre-employment and onboarding process for faculty, staff, and other personnel.
  • Track pre-employment results and communicate discrepancies with the talent acquisition team.
  • Conduct the weekly new hire onboarding program for faculty and staff new hires.
  • Process letters of agreement and assist department managers with temporary worker arrangements.
  • Post positions on external job websites and track advertisement expenses.
  • Conduct reference checks on staff applicants and schedule interviews for the talent acquisition team.
  • Process and review invoices for pre-employment testing, recruitment-related expenses, and other HR-related expenses.
  • Responsible for electronic filing of employee documentation and recruitment files, performing audits as needed.
  • Assist in organizing bi-annual New Hire Orientation programs and review original diplomas/certifications for credential updates in the HRIS system.
  • Complete employment verification requests and maintain department calendars, conference room reservations, and weekly wrap-up information.
  • Assist with office operations, including general office needs, facility requests, office supply orders, mail distribution, and office equipment stocking and maintenance.
  • Facilitate name changes according to the employee Name Change Procedures and obtain IL discounts and special promotions for employees and HR-related events.
Requirements
  • Proven ability to demonstrate strong organizational skills.
  • Must be customer-service oriented, self-motivated, and proactive towards work.
  • Must have excellent attention to detail and the ability to multi-task.
  • Must have the ability to handle interruptions while maintaining a high quality of work.
  • Ability to communicate professionally with all internal and external clients.
  • Ability to build strong rapport with all internal and external clients.
Education and Experience

Must have a High School diploma or GED with at least 1-2 years of work experience in Human Resources or a bachelor's degree in a Human Resources-related field with at least 1 year of professional office experience. Previous experience supporting recruiting and onboarding is highly desired.

Computer Skills

Computer proficiency in MS Office (Word, Excel, Outlook). Previous experience with HRIS systems and applicant tracking systems preferred.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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