Senior Executive Administrator
2 weeks ago
Job Overview
Company Background
Reed Smith is a prestigious global law firm, employing over 1,700 attorneys across 30 locations worldwide, including the United States, Europe, Asia, and the Middle East.
Established in 1877, the firm caters to prominent international clients, ranging from Fortune 100 companies to emerging businesses. Our legal professionals specialize in litigation, regulatory advice, and comprehensive transactional services, serving a variety of sectors such as financial services, healthcare, technology, and more.
Position Summary
The Executive Assistant will provide high-level, confidential administrative support, acting as a pivotal link between the practice team, clients, and the organization. This role is essential in managing workflows and ensuring seamless communication.
Key Responsibilities
- Administrative Support: Deliver specialized legal assistance that enhances client service.
- Calendar Management: Oversee scheduling with precision, including travel arrangements and meeting logistics, ensuring all details are meticulously organized.
- Client Liaison: Serve as the primary contact for internal and external stakeholders, facilitating communication and coordination.
- Proactive Scheduling: Anticipate needs and manage the attorney's calendar with discretion and efficiency.
- Travel Coordination: Handle all aspects of travel planning, ensuring alignment with the attorney's preferences and maintaining focus on client-related activities.
- Follow-Up Management: Track and manage follow-up requests, ensuring timely responses and actions.
- Meeting Preparation: Prepare agendas, materials, and necessary documentation for meetings, ensuring the attorney is well-prepared.
- New Business Intake: Process and manage new business intake forms, maintaining an updated status list.
- Independent Work: Operate autonomously while contributing effectively to the practice team.
- Communication Management: Handle communications with high-level internal and external contacts professionally.
Qualifications
Education: A minimum of two years of college education or equivalent experience is required; a degree is preferred.
Experience: At least five years of experience in a high-level administrative support role, preferably within a law firm or professional services environment.
Skills: Exceptional organizational abilities, time management skills, and polished communication style are essential. Proficiency in Microsoft Office, particularly Outlook, is required, along with the ability to manage confidential matters with discretion.
Additional Information
Reed Smith offers a dynamic work environment with a competitive salary and benefits package. We are committed to equal opportunity employment and welcome qualified candidates from diverse backgrounds.
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