Lead Executive Support Specialist
2 weeks ago
Job Overview
Reed Smith, a distinguished global law firm, is seeking a dedicated Executive Assistant to provide exceptional administrative support to our leadership team. With a rich history dating back to 1877, we serve a diverse clientele, including Fortune 100 companies and emerging enterprises across various industries.
Position Highlights
The Executive Assistant will play a crucial role in enhancing operational efficiency by managing complex schedules, coordinating travel arrangements, and facilitating communication among stakeholders. This position requires a proactive individual who can juggle multiple priorities while maintaining a high level of professionalism.
Key Responsibilities
- Administrative Support: Deliver specialized legal assistance that leads to outstanding client service.
- Calendar Management: Oversee scheduling with precision, including organizing travel itineraries, meetings, and events, while ensuring all relevant details are communicated effectively.
- Client Liaison: Act as a point of contact for both internal and external clients, coordinating logistics for meetings and travel arrangements.
- Meeting Preparation: Prepare agendas, materials, and follow-up communications to ensure the attorney is well-prepared for all engagements.
- Business Intake Processing: Manage New Business Intake forms and maintain an organized status list of new matters.
- Communication Management: Handle sensitive communications with discretion and professionalism, representing the attorney and the firm effectively.
- Expense Management: Collaborate with the Business Center to ensure timely processing of expenses and timesheets.
- Additional Duties: Perform various corporate tasks as required, including document preparation and research.
Qualifications
Education: A minimum of two years of college education or equivalent experience is required, with a preference for candidates holding a college degree.
Experience: At least five years of experience in a high-level administrative role, preferably within a law firm or professional services environment.
Skills Required
- Exceptional organizational and time management abilities.
- Strong communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite, particularly Outlook, PowerPoint, and Excel.
- Ability to handle confidential matters with discretion.
- Strong problem-solving skills and the ability to work under pressure.
Reed Smith is committed to fostering a diverse and inclusive workplace. We welcome applications from qualified candidates regardless of their background.
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