Senior Administrative Support Specialist

4 weeks ago

Chantilly, Virginia, United States Unavailable Full time
Job Summary

Systems Planning and Analysis, Inc. (SPA) is seeking a highly skilled and experienced Senior Administrative Support Specialist to join our Rushmore FOS team supporting the Mission Integration Directorate Front Office Group (MID/FOG). The ideal candidate will provide executive administrative support to senior leadership, including managing calendars, schedules, and travel arrangements.


Key Responsibilities
  • Provide administrative support to senior leadership, including managing calendars, schedules, and travel arrangements.
  • Coordinate complex executive meetings and conferences, including travel to conferences and meetings as required.
  • Have a working knowledge of administrative processes for DoD, IC, and NRO office communications and IT equipment.
  • Support, manage, and monitor incoming and outgoing electronic and physical communications on behalf of senior leadership.
  • Place, answer, screen, direct, and refer telephone calls to the appropriate personnel, and follow-up on all messages to ensure adequate resolution of issues or concerns.
  • Create presentation materials for various audiences and be responsible for associated documentation.
  • Manage the workflow of critical issues within a continuously changing schedule and provide support for special projects.
  • Track and monitor ongoing MID projects and initiatives as directed.
  • Maintain an efficient Front Office (FO) environment.
  • Prepare VIP visits by initiating or passing any needed security clearances through the NRO Visitor Request system.
  • Submit badging system requests and escort visitors as needed.
  • Make travel arrangements and process travel accountings for senior personnel, including making and submitting passport and visa requests, making and submitting plane, hotel, and/or car reservations, completing or giving guidance on travel accountings, preparing, coordinating, and monitoring correspondence with the office(s) at the travel destination point(s) and any other offices involved in subject travel, and sending clearance requests for travel certifications as required.
  • Initiate and track all FO acquisition requests to arrange for the purchase of administrative supplies.
  • Perform back-up administrative duties across MID as needed.

Requirements

Required Qualifications:

  • Active TS/SCI with ability to sit for and pass a CI Poly
  • 4+ years of relevant functional administrative/executive assistant experience
  • High School Diploma or GED Equivalent
  • Working knowledge of Microsoft Office Suite of products to include Outlook, Word, and Excel

Desired Qualifications:

  • Ability to operate and perform in a Multi-Tasking Environment
  • Able to interact in a professional manner with senior leadership across all levels of government and industry
  • 9+ years of experience in a related discipline
  • 5+ years of NRO experience (or IC Equivalent)

  • Senior Administrative Support Specialist

    1 month ago

    Chantilly, Virginia, United States Systems Planning and Analysis, Inc Full time

    Job SummarySystems Planning and Analysis, Inc. (SPA) is seeking a highly motivated and experienced Senior Administrative Support Specialist to join our Rushmore FOS team supporting the Mission Integration Directorate Front Office Group (MID/FOG). The ideal candidate will provide executive administrative support to senior leadership, manage complex schedules,...

  • Administrative Support Specialist

    7 days ago

    Chantilly, Virginia, United States SAIC Full time

    Job SummarySAIC is seeking an Administrative Support Specialist to join the National Security and Space Sector's Budget and Contracts team. The successful candidate will provide administrative support to the Director and Deputy Director of the GEOINT Budget office, as well as the Director of the GEOINT and OSL Contracts offices.Key Responsibilities*...

  • Administrative Support Specialist

    4 weeks ago

    Chantilly, Virginia, United States RDR Full time

    Job Title: Administrative Support SpecialistJob Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at RDR. As an Administrative Support Specialist, you will provide administrative support to our team, performing a variety of tasks to ensure the smooth operation of our office.Key...

  • Administrative Support Specialist

    4 weeks ago

    Chantilly, Virginia, United States Acclaim Technical Services Full time

    Job DescriptionAcclaim Technical Services is a leading language, operations, and technology services company supporting U.S. Federal agencies. We are an Employee Stock Ownership Plan (ESOP) company, which sets us apart in our sector. Our commitment to employee ownership has earned us a top workplace ranking among DC area firms.We are seeking an...

  • IT Support Specialist Systems Administrator

    1 month ago

    Chantilly, Virginia, United States MAXISIQ, Inc. Full time

    Job Title: IT Support Specialist Systems AdministratorMAXISIQ, Inc. is seeking a highly skilled IT Support Specialist Systems Administrator to join our team. As a key member of our IT department, you will be responsible for providing exceptional technical support to our customers, ensuring the smooth operation of our information technology systems.Key...

  • Senior Administrative Coordinator

    7 days ago

    Chantilly, Virginia, United States Tenica Global Solutions Full time

    Job Title: Senior Executive AssistantJob Summary:Tenica Global Solutions is seeking a highly skilled Senior Executive Assistant to provide administrative support to senior executives. The ideal candidate will have a strong background in office administration, excellent communication skills, and the ability to work in a fast-paced environment.Key...

  • IT Support Specialist Systems Administrator

    4 weeks ago

    Chantilly, Virginia, United States MAXISIQ, Inc. Full time

    About MAXISIQ, Inc.MAXISIQ, Inc. is a leading provider of cybersecurity solutions, dedicated to advancing the state of Cyber RDT&E. With a strong focus on innovation and customer satisfaction, we deliver exceptional value to our clients and the critical missions they support.Job DescriptionWe are seeking a highly skilled IT Support Specialist Systems...

  • Senior Administrative Associate

    1 month ago

    Chantilly, Virginia, United States California Creative Solutions Inc. Full time

    Job SummaryCalifornia Creative Solutions Inc. is seeking a highly skilled Senior Administrative Associate to join our team. This role will provide administrative support to senior management, including drafting and reviewing correspondence, coordinating meetings and events, and maintaining office operations.Key Responsibilities:Draft and review...

  • Administrative Support Specialist

    4 weeks ago

    Chantilly, Virginia, United States LinQuest Full time

    Job Summary: We are seeking an experienced Administrative Assistant to provide mission support in one or more functions or business areas within the NRO Directorates/Offices.Key Responsibilities:Support the day-to-day business process and operations of the office.Recommend innovative processes to improve the efficiency and effectiveness of the office.Compose...

  • Senior Technical Specialist

    4 weeks ago

    Chantilly, Virginia, United States MC Dean Inc Full time

    Job Summary:The Senior Technical Specialist will be responsible for managing physical security system support to meet service level agreements. This role requires analyzing physical security system performance and recommending improvements. The ideal candidate will have experience resolving complex system issues for physical security systems and networks....

  • Senior System Administrator

    4 weeks ago

    Chantilly, Virginia, United States Information Management Group Full time

    Job Title: Senior System AdministratorInformation Management Group (IMG) is seeking a highly skilled Senior System Administrator to support the Intelligence Community / National Security in providing technical support for the customer's system test and integration lab, and customer production environment.The ideal candidate will have a strong background in...

  • Senior Application Support Specialist

    1 month ago

    Chantilly, Virginia, United States DANE LLC Full time

    Job SummaryWe are seeking a highly skilled Senior Application Support Specialist to join our team at DANE LLC. As a key member of our production support team, you will be responsible for monitoring production applications, scheduled jobs, and incident management. Your expertise will be essential in resolving complex technical issues and providing exceptional...

  • Administrative Operations Specialist

    7 days ago

    Chantilly, Virginia, United States LinQuest Full time

    About LinQuestLinQuest Corporation has a rich 40-year history of delivering innovative solutions to the US DOD and IC customers. Our expertise in end-to-end system-of-systems (SoS) architecture definition, engineering design, integration and test, and operations enables us to provide full lifecycle development and deployment of game-changing capabilities.We...

  • Administrative Support Specialist

    4 weeks ago

    Chantilly, Virginia, United States RDR Full time

    Job Title: Executive AssistantJob Summary: We are seeking a highly skilled and organized Executive Assistant to provide administrative support to our team at RDR. The ideal candidate will have a strong background in administrative duties, excellent communication skills, and the ability to work independently with minimal supervision.Key...

  • Senior HR Administrative Assistant

    1 month ago

    Chantilly, Virginia, United States Omniscius Consulting Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior HR Administrative Assistant to join our team at Omniscius Consulting. The successful candidate will provide administrative support to the HR department, ensuring the smooth operation of daily tasks and projects.Key ResponsibilitiesProvide executive office support, including editing and...

  • IT System Administration Specialist

    4 weeks ago

    Chantilly, Virginia, United States Experis Full time

    Job Title: IT System Administration SpecialistLocation: Chantilly, VAPay: $58.68/hrWe are seeking an IT System Administration Specialist to design, build, configure, implement, and maintain IT network systems equipment and technologies. The ideal candidate will have 5 years of relevant experience as an IT systems administrator and knowledge of ESXi...

  • Senior System Administrator

    4 weeks ago

    Chantilly, Virginia, United States Leidos Full time

    Job Title: Sr. System AdministratorThe Digital Modernization Sector at Leidos has an opening for a Sr. System Administrator to provide technical support for a system test and integration lab, and production environment.The Sr. System Administrator provides hands-on support for the IT infrastructure and technical assistance and support as needed to on-site...

  • Senior Systems Administrator

    4 weeks ago

    Chantilly, Virginia, United States Cornerstone Defense Full time

    Job Summary:Cornerstone Defense is seeking a highly skilled Senior Systems Administrator to support our mission critical infrastructure. The ideal candidate will have a strong background in Windows and/or Linux Server Operating Systems, as well as experience with infrastructure re-architecture support and enterprise security...

  • Senior IT Systems Specialist

    4 weeks ago

    Chantilly, Virginia, United States Avid Technology Professionals Full time

    Job DescriptionAvid Technology Professionals is seeking a highly skilled Senior IT Systems Specialist to join our team. The ideal candidate will have a strong background in IT systems engineering and a proven track record of delivering complex projects on time and within budget.The Senior IT Systems Specialist will be responsible for maintaining a strong...

  • Security Administrative Specialist

    4 weeks ago

    Chantilly, Virginia, United States Quantech Services Full time

    Job Title:Security Administrative SpecialistJob Summary:Quantech Services is seeking a highly skilled Security Administrative Specialist to provide support to the Office of Security and Counterintelligence (OS&CI) senior managers in areas of division and operational administrative security functions.Key Responsibilities:Maintain tracking records and filing...