Administrative Specialist

4 weeks ago

Chantilly, Virginia, United States General Dynamics Information Technology Full time
Job Summary:

General Dynamics Information Technology (GDIT) is seeking an experienced Administrative Assistant IV to support our team in a discreet environment handling sensitive and personal information daily. As an Administrative Assistant IV, you will be responsible for completing transactional duties with special attention to detail, being organized, and multi-tasking. You will interact with our ongoing POC customers, team members/Leads, and employees via phone, Skype or email, handling and receiving incoming and outgoing correspondence.

Key Responsibilities:

Working in a discreet environment handling sensitive and personal information daily
Completing transactional duties with special attention to detail, being organized, and multi-tasking
Interacting with our ongoing POC customers, team members/Leads, and employees via phone, Skype or email
Handling and receiving incoming and outgoing correspondence
As an Administrative Assistant IV, your day-to-day responsibilities will include:
The Administrative Assistant (AA) Level IV will be part of the division's front office team comprised of 10 officers but will also support the entire division
The Team is looking for an energetic, customer service, detail oriented individual to support the training center. The AA will interact with all levels within the division to include some external customers including IC organizations and industry partners
The AA will be expected to work independently on tasks assigned by three principals (Chief and two Deputy Chiefs) and Chief of Staff
This will include, but not limited to, email and calendar management, maintain and update records, check in/ out process, track and manage all administrative needs of the office, T&A timekeeper, and act as the office manager
The AA will be the conduit to division support to ensure that all support needs are met (i.e. facility, logistical, and budgetary requirements) for the office
The AA will be expected to order supplies and track inventory for the front office
The AA contractor will need to work with the appropriate offices/POCs for maintenance requests
Strong customer service and communication, both verbal and written, are required
The AA should have intermediate to advanced knowledge with Microsoft Office suite (Word), and Outlook
Prior Government experience is highly desirable as familiarity with Sponsor systems and processes is desired
A minimum of 12 months experience as an AA Level IV is preferred
The office will provide training on unfamiliar Sponsor systems if required
The AA Contractor is expected to be the point of contact for the office and relay any messages or disseminate any concerns based on define priorities set by the three principals and Chief of Staff
Will maintain an awareness of internal structural levels and hierarchy within the organization in order to determine proper protocol and priorities
Greets visitors at all levels for the three principals and escorts visitors as needed
Provide read ahead material and read books for VIP visits, Executive level meetings, promotion panels, and other relevant meetings
The AA Contractor will be responsible for passing clearances for occasional VIP visitors
The AA Contractor shall be able to distill the purpose, importance, and audience of all correspondence, E-mails, etc. for the three principals
Ability to glean any important nuances or sensitive topics and highlight them for Principals' attention
Also, follow-up with any actions to ensure they are completed within/by deadline
The AA will be responsible for the collection of weekly highlights to provide to the Front Office to include collection of information from multiple divisions, compiling and formatting information, and submission to Front Office
The AA Contractor will be responsible for three executive officer's schedules, which requires close coordination
The AA Level IV will need to make critical, and at times, last minute changes to resolve schedule conflicts and ensure that all parties involved are updated
Must be cognitive of the criticality, sensitivity, and confidentiality of the issues they are made aware of during daily interactions and resolve conflicts with discretion, forethought and tactfulness
The AA Contractor will be responsible for answering the phone, handling any walk-in traffic, and general queries by employees. Will ensure all communications with principals and customers is in a professional manner and courteous
The AA Contractor will intercept/redirect/review incoming E-mails, documents, cable traffic, and any other correspondence addressed to three principals for their action/attention
AA Contractor will be responsible for principals' travel arrangements, concurrence request, visas, and accountings

Requirements:

The position requires an active TS/SCI with Polygraph clearance
High School Diploma and seven (7) years of relevant experience or equivalent combination of education and experience
Core hours are 9:00am-3:00pm
Proficient Word, Excel, Outlook, PowerPoint
Able to perform duties with minimal supervision and some team interaction
This position is on customer site

About GDIT:

GDIT is a global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.

  • Administrative Specialist

    4 weeks ago

    Chantilly, Virginia, United States General Dynamics Full time

    Job SummaryWe are seeking an experienced Administrative Specialist to join our team. The successful candidate will provide administrative support to our leadership team, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to our leadership team, including calendar management, email management, and document...

  • Administrative Specialist

    4 weeks ago

    Chantilly, Virginia, United States General Dynamics Information Technology Full time

    Job Title: Administrative SpecialistDiscover a career that is challenging, impactful, and mission-critical. As an Administrative Specialist, you will play a critical role in supporting the mission of our organization.Key Responsibilities:Provide administrative support services to assist in meeting the mission requirements of customers throughout the...

  • IT System Administration Specialist

    4 weeks ago

    Chantilly, Virginia, United States Experis Full time

    Job Title: IT System Administration SpecialistWe are seeking an experienced IT System Administration Specialist to join our team at Experis. The ideal candidate will have a strong background in IT system administration, cybersecurity, and network systems engineering.Key Responsibilities:Design, build, configure, implement, and maintain IT network systems...

  • Administrative Support Specialist

    4 days ago

    Chantilly, Virginia, United States SAIC Full time

    Job SummarySAIC is seeking an Administrative Support Specialist to join the National Security and Space Sector's Budget and Contracts team. The successful candidate will provide administrative support to the Director and Deputy Director of the GEOINT Budget office, as well as the Director of the GEOINT and OSL Contracts offices.Key Responsibilities*...

  • Administrative Support Specialist

    3 weeks ago

    Chantilly, Virginia, United States RDR Full time

    Job Title: Administrative Support SpecialistJob Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at RDR. As an Administrative Support Specialist, you will provide administrative support to our team, performing a variety of tasks to ensure the smooth operation of our office.Key...

  • IT System Administration Specialist

    3 weeks ago

    Chantilly, Virginia, United States Experis Full time

    Job Title: IT System Administration SpecialistLocation: Chantilly, VAPay: $58.68/hrWe are seeking an IT System Administration Specialist to design, build, configure, implement, and maintain IT network systems equipment and technologies. The ideal candidate will have 5 years of relevant experience as an IT systems administrator and knowledge of ESXi...

  • IT Support Specialist Systems Administrator

    4 weeks ago

    Chantilly, Virginia, United States MAXISIQ, Inc. Full time

    Job Title: IT Support Specialist Systems AdministratorMAXISIQ, Inc. is seeking a highly skilled IT Support Specialist Systems Administrator to join our team. As a key member of our IT department, you will be responsible for providing exceptional technical support to our customers, ensuring the smooth operation of our information technology systems.Key...

  • Administrative Support Specialist

    4 weeks ago

    Chantilly, Virginia, United States Acclaim Technical Services Full time

    Job DescriptionAcclaim Technical Services is a leading language, operations, and technology services company supporting U.S. Federal agencies. We are an Employee Stock Ownership Plan (ESOP) company, which sets us apart in our sector. Our commitment to employee ownership has earned us a top workplace ranking among DC area firms.We are seeking an...

  • Administrative Support Specialist

    4 weeks ago

    Chantilly, Virginia, United States LinQuest Full time

    Job Summary: We are seeking an experienced Administrative Support Specialist to join our team at LinQuest Corporation. The successful candidate will provide administrative support to our mission operations team, ensuring the smooth execution of daily business activities.Key Responsibilities:* Provide administrative support to the mission operations team*...

  • Senior Administrative Support Specialist

    4 weeks ago

    Chantilly, Virginia, United States Systems Planning and Analysis, Inc Full time

    Job SummarySystems Planning and Analysis, Inc. (SPA) is seeking a highly motivated and experienced Senior Administrative Support Specialist to join our Rushmore FOS team supporting the Mission Integration Directorate Front Office Group (MID/FOG). The ideal candidate will provide executive administrative support to senior leadership, manage complex schedules,...

  • Administrative Operations Specialist

    4 days ago

    Chantilly, Virginia, United States LinQuest Full time

    About LinQuestLinQuest Corporation has a rich 40-year history of delivering innovative solutions to the US DOD and IC customers. Our expertise in end-to-end system-of-systems (SoS) architecture definition, engineering design, integration and test, and operations enables us to provide full lifecycle development and deployment of game-changing capabilities.We...

  • Senior Administrative Support Specialist

    4 weeks ago

    Chantilly, Virginia, United States Unavailable Full time

    Job SummarySystems Planning and Analysis, Inc. (SPA) is seeking a highly skilled and experienced Senior Administrative Support Specialist to join our Rushmore FOS team supporting the Mission Integration Directorate Front Office Group (MID/FOG). The ideal candidate will provide executive administrative support to senior leadership, including managing...

  • Security Administrative Specialist

    3 weeks ago

    Chantilly, Virginia, United States Quantech Services Full time

    Job Title:Security Administrative SpecialistJob Summary:Quantech Services is seeking a highly skilled Security Administrative Specialist to provide support to the Office of Security and Counterintelligence (OS&CI) senior managers in areas of division and operational administrative security functions.Key Responsibilities:Maintain tracking records and filing...

  • IT Support Specialist Systems Administrator

    3 weeks ago

    Chantilly, Virginia, United States MAXISIQ, Inc. Full time

    About MAXISIQ, Inc.MAXISIQ, Inc. is a leading provider of cybersecurity solutions, dedicated to advancing the state of Cyber RDT&E. With a strong focus on innovation and customer satisfaction, we deliver exceptional value to our clients and the critical missions they support.Job DescriptionWe are seeking a highly skilled IT Support Specialist Systems...

  • Administrative Support Specialist

    4 weeks ago

    Chantilly, Virginia, United States Chenega Corporation Full time

    Office AdministratorChenega Corporation is seeking a highly skilled and detail-oriented Office Administrator to join our team. As an Office Administrator, you will be responsible for providing administrative support to our team, including training, licensing, facilities, and procurement functions. Key Responsibilities:Provide administrative support to the...

  • Administrative Support Specialist

    4 weeks ago

    Chantilly, Virginia, United States LinQuest Full time

    Job SummaryThe Administrative Assistant position at LinQuest Corporation provides mission support in one or more functions or business areas within the NRO Directorates/Offices. This role performs a variety of administrative duties, including transactional activities, and requires general knowledge of basic administrative processes to moderately complex...

  • Senior System Administrator

    4 weeks ago

    Chantilly, Virginia, United States Leidos Full time

    Job Title: Sr. System AdministratorThe Digital Modernization Sector at Leidos has an opening for a Sr. System Administrator to provide technical support for a system test and integration lab, and production environment.The Sr. System Administrator provides hands-on support for the IT infrastructure and technical assistance and support as needed to on-site...

  • Senior Systems Administrator

    4 weeks ago

    Chantilly, Virginia, United States A&M Technologies, Inc. Full time

    Job SummaryA&M Technologies, Inc. is seeking a highly skilled Senior Systems Administrator to support the Intelligence Community in providing technical support for the customer's system test and integration lab, and customer production environment.The successful candidate will provide hand-on support for the IT infrastructure and technical assistance and...

  • Administrative Support Specialist

    3 weeks ago

    Chantilly, Virginia, United States RDR Full time

    Job Title: Executive AssistantJob Summary: We are seeking a highly skilled and organized Executive Assistant to provide administrative support to our team at RDR. The ideal candidate will have a strong background in administrative duties, excellent communication skills, and the ability to work independently with minimal supervision.Key...

  • Senior Technical Specialist

    3 weeks ago

    Chantilly, Virginia, United States MC Dean Inc Full time

    Job Summary:The Senior Technical Specialist will be responsible for managing physical security system support to meet service level agreements. This role requires analyzing physical security system performance and recommending improvements. The ideal candidate will have experience resolving complex system issues for physical security systems and networks....