Spanish-English Reception Specialist

2 weeks ago


Houston, Minnesota, United States The Matian Firm, APC Full time

The Matian Firm, APC is seeking a skilled Bilingual Receptionist to join our dynamic team in Houston. This role is essential for fostering a welcoming environment for our clients and guests. The successful candidate will thrive in a busy setting and demonstrate a strong commitment to client service. Responsibilities include managing multi-line phone systems, overseeing conference room bookings, and maintaining updated employee directories. The Bilingual Receptionist will report directly to the Office Manager and support various front desk operations.


Key Responsibilities:
  • Welcome and assist guests upon their arrival
  • Guide all visitors to the appropriate departments
  • Handle incoming calls with professionalism and direct them accordingly
  • Keep the reception area organized and well-stocked with necessary materials
  • Provide essential information to clients in-person and through phone/email
  • Manage the sorting and distribution of daily mail and deliveries
  • Ensure office security by adhering to safety protocols and managing access
  • Order and maintain inventory of front office supplies
  • Coordinate calendars and arrange meetings as needed
Qualifications:
  • Fluent in both English and Spanish
  • Experience with case management software is highly desirable
  • Minimum of one year in a legal environment
  • Proactive and resourceful in problem-solving
  • Strong customer service orientation
  • Familiarity with Microsoft Excel, Google Spreadsheets, and CLIO is preferred
  • Availability to work weekends is required
  • Full-time schedule from 11am to 8pm

At The Matian Firm, we provide comprehensive benefits including medical, dental, and vision insurance, along with a competitive compensation package featuring a 401(k) plan. Additional perks include catered lunches, complimentary parking, and paid time off. We are committed to fostering a diverse and inclusive workplace, welcoming individuals from all backgrounds.



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