Event Licensing Coordinator

2 weeks ago

New York, New York, United States Javits Center Full time

Overview:

The Javits Center stands as the premier convention venue in the United States, hosting a multitude of significant conventions, trade shows, and special events on Manhattan's West Side. These large-scale gatherings contribute billions to the economic vitality of New York City and State, supporting countless jobs in the surrounding area. The center, located on 11th Avenue, features over 850,000 square feet of exhibition space, enhanced meeting rooms, and a variety of catering and technology services.

Position Summary:

The Contract Coordinator within the Sales Department plays a vital role in generating event licenses for the Javits Center. This position oversees the entire license lifecycle, collaborating with the Legal Department to create licenses, coordinating with the Sales Department for production, and managing the accounting processes to document rental income.

Compensation:

The salary for this role is set at $30.77 per hour, with the final rate determined by the candidate's relevant experience and skills.

Key Responsibilities:

  • Collaborate with the Sales Department to ensure accurate space bookings, including reporting, proposal reviews, contract management, and invoicing through the Javits' CRM, Momentus.
  • Generate rental contracts and invoices using Momentus, ensuring timely processing of payments.
  • Conduct extensive data entry into Momentus and Jake (for services and billing).
  • Issue and modify license and amendment agreements for all events, including advertising components.
  • Record pre and post-event statistics.
  • Perform additional duties as assigned.

Qualifications:

  • Experience with contracts and the events or hospitality sector is advantageous.
  • Basic to intermediate knowledge of event booking systems or CRM databases.
  • Ability to work collaboratively and effectively with others to achieve common goals.
  • Strong oral and written communication skills.
  • Proficiency in Microsoft Office Suite.
  • Excellent organizational skills with the ability to prioritize tasks and manage multiple responsibilities efficiently.

The Javits Center is committed to maintaining a workplace free from discrimination and promotes equal employment opportunities for all individuals. We are dedicated to fostering an inclusive environment and providing reasonable accommodations for candidates and employees as needed.

  • Event License Coordinator

    2 weeks ago

    New York, New York, United States Javits Center Full time

    About the Javits Center:The Javits Center stands as the premier convention venue in the United States, renowned for hosting a multitude of significant conventions, trade exhibitions, and special events. This bustling hub has been instrumental in generating substantial economic impact for New York City and the surrounding areas, supporting a myriad of...

  • Event Licensing Coordinator

    7 days ago

    New York, New York, United States Javits Center Full time

    Overview:The Javits Center stands as the premier convention venue in the United States, renowned for hosting significant conventions, trade exhibitions, and exclusive events on Manhattan's West Side. These large-scale gatherings contribute substantially to the economic vitality of New York City and New York State, supporting numerous employment opportunities...

  • Event License Coordinator

    7 days ago

    New York, New York, United States Javits Center Full time

    Overview:The Javits Center stands as the most frequented convention venue in the United States, hosting premier conventions, trade exhibitions, and exclusive events on Manhattan's West Side. These significant gatherings contribute billions to the annual economic landscape of New York City and New York State, facilitating thousands of employment opportunities...

  • Event License Coordinator

    1 week ago

    New York, New York, United States Javits Center Full time

    Overview:The Javits Center stands as the premier convention venue in the United States, renowned for hosting a multitude of significant conventions, trade exhibitions, and special events on Manhattan's West Side. These large-scale gatherings contribute billions of dollars to the economic vitality of New York City and State, facilitating thousands of...

  • Event License Coordinator

    7 days ago

    New York, New York, United States Javits Center Full time

    About the Javits Center:The Javits Center stands as the premier convention venue in the United States, renowned for hosting top-tier conventions, trade exhibitions, and unique events on Manhattan's West Side. These significant gatherings contribute billions of dollars to the economic vitality of New York City and State, supporting a multitude of jobs in the...

  • Corporate Event Coordinator

    7 days ago

    New York, New York, United States Apella, Event Space At Alexandria Center Full time

    Position Overview:We are seeking a dedicated and enthusiastic individual to join our team as a Corporate Event Sales Manager. This role is integral to our operations at Apella, where we pride ourselves on delivering exceptional hospitality experiences.Key Responsibilities:The selected candidate will be responsible for:Driving sales through effective event...

  • Event Coordinator

    2 weeks ago

    New York, New York, United States BCforward Full time

    Event CoordinatorCompany: BCforwardPosition Overview:We are seeking a dedicated Event Coordinator to manage and oversee various events. This role involves a comprehensive approach to event management, ensuring that all aspects are executed flawlessly.Key Responsibilities:Oversee the planning and execution of events, collaborating with internal teams to...

  • Event Coordinator

    5 days ago

    New York, New York, United States Government Executive Media Group Full time

    About the RoleThe Government Executive Media Group is seeking an experienced Event Coordinator to join our team. As an Event Coordinator, you will be responsible for the planning, execution, and coordination of our in-person and virtual events.Key ResponsibilitiesDevelop and implement event strategies to achieve business objectivesCoordinate with...

  • Event Coordinator

    12 hours ago

    New York, New York, United States Think Tell Junction Full time

    Job Title: Event CoordinatorCompany: Think Tell JunctionJob Type: Full-Time (40 hours per week)Salary: $3,900 to $4,600 per monthAbout Us: At Think Tell Junction, we understand the significance of staying connected in today's fast-paced world. We are a dynamic organization that fosters meaningful connections through innovative events and experiences.Job...

  • Event Coordinator

    1 month ago

    New York, New York, United States Lindens Full time

    The food & beverage team at Arlo SoHo is looking to hire a reservationist & events coordinator. In this role, you will be the first line of contact for all guests looking to join us in many different capacities. Arlo SoHo offers its guests five different event spaces, a restaurant, courtyard, rooftop & more.The reservations & events coordinator will have the...

  • Event Coordinator

    7 days ago

    New York, New York, United States ISMG - Information Security Media Group Full time

    Job OverviewAbout UsInformation Security Media Group (ISMG) is a leading global firm specializing in Intelligence & Education within the Cybersecurity sector. We deliver news, insights, and research focused on the critical issues faced by professionals in the security domain today. With a diverse portfolio of 15 brands and 37 digital media properties, we...

  • Event Coordinator

    1 week ago

    New York, New York, United States LHH Full time

    Job Summary:LHH Recruitment Solutions is seeking a highly organized and detail-oriented Event Assistant to support our non-profit client. This is a contract role that offers the opportunity to work with a results-driven team.Key Responsibilities:Pre-event planning: Collaborate with corporate partners and sponsors to create a comprehensive list of event...

  • Event Coordinator

    2 days ago

    New York, New York, United States Empire Entertainment Full time

    Job Description**Event Manager**Empire Entertainment is a dynamic, full-service event production company that conceptualizes, designs, and executes entertainment-driven projects for corporations, associations, not-for-profits, and private interests. Based in New York City and Tokyo, we produce over 100 projects annually including concerts, award shows,...

  • Event Management Coordinator

    2 weeks ago

    New York, New York, United States Resorts World Catskills Full time

    Event CoordinatorJob Category: ENTERTAINMENT ADMINISTRATIONRequisition Number: EVENT002086Job DetailsDescriptionKey ResponsibilitiesMaintain and update the events calendar to ensure all activities are accurately scheduled.Oversee follow-ups regarding payments and insurance documentation for events.Prepare and execute proposals for client review prior to...

  • Event Coordinator

    2 weeks ago

    New York, New York, United States Doyle Full time

    Job OverviewSalary: $55,000 to $65,000About Doyle:Established in 1962, Doyle stands as a premier auction house and appraiser specializing in Fine Art, Jewelry, Furniture, and various other categories. With its headquarters in New York City and regional offices nationwide, Doyle attracts a diverse clientele of buyers and consignors from around the globe. The...

  • Event Coordinator

    2 days ago

    New York, New York, United States Gothamcateringnyc Full time

    About the RoleThe Event Captain is a key member of the Gotham Catering NYC team, responsible for ensuring the successful execution of off-premise catering events. This role requires strong leadership and organizational skills, as well as the ability to work effectively with internal teams and clients.Key ResponsibilitiesManage event logistics and coordinate...

  • Event Coordinator

    2 weeks ago

    New York, New York, United States Cocoon Tribeca Full time

    About CocoonCompany Overview:Cocoon is an exclusive club designed for families, providing a unique space for creating lasting memories through various events such as children's birthday parties, social gatherings for parents, and exciting pop-up activities.Role Summary:We are seeking Event Coordinators who possess a strong passion for hospitality, are...

  • Lead Event Coordinator

    2 weeks ago

    New York, New York, United States Debevoise & Plimpton Full time

    Lead Event CoordinatorDebevoise & Plimpton LLP, a distinguished law firm, is in search of a dedicated Lead Event Coordinator to enhance their Conference Services Department.The successful candidate will take charge of organizing and executing a variety of meetings, conferences, seminars, and special occasions, with an emphasis on delivering outstanding event...

  • Catering Event Coordinator

    4 days ago

    New York, New York, United States Salsa Catering & Special Events Inc Full time

    About the RoleThe Catering Event Coordinator plays a pivotal role in delivering memorable dining experiences and ensuring the success of catering events for Salsa Catering & Special Events Inc. This position requires a proactive and detail-oriented individual who is passionate about hospitality and dedicated to exceeding client expectations.Key...

  • Lead Events Coordinator

    2 weeks ago

    New York, New York, United States Philanthropy New York Full time

    Philanthropy New York is seeking a Lead Events Coordinator to enhance our events team. Reporting directly to the Director of Events and Conferences, the Lead Events Coordinator will play a pivotal role in the planning, organization, and execution of numerous annual gatherings. These events encompass onsite research conferences, scientific symposiums, and...