Executive Assistant and Senior Support Specialist

4 days ago


Millstone Township, United States Mid Atlantic Mechanical Full time
About the Opportunity
We are seeking a highly skilled and organized Executive Assistant/Personal Concierge to support the President of Mid-Atlantic Mechanical. This role requires exceptional organizational skills, high levels of integrity, professionalism, and confidentiality.

The successful candidate will be responsible for managing the executive's calendar, including scheduling appointments and prioritizing sensitive matters. They will also be responsible for reading all emails and prioritizing crucial correspondence, responding to messages, and reviewing emails with the President for swift and appropriate replies.

Key Responsibilities:
  • Manage the executive's calendar, including scheduling appointments and prioritizing sensitive matters.
  • Read and prioritize all emails, responding to messages and reviewing emails with the President.
  • Organize and coordinate meetings as needed.
  • Handle general office duties to support day-to-day operations within a mechanical contracting and construction realm.
  • Maintain comprehensive and accurate records.
  • Answer phone calls and emails in a polite and professional manner.
  • Draft written correspondence via email or regular mail.
  • Maintain professional relationships with Mid-Atlantic's longstanding business contacts.


About You
We are looking for an individual with a minimum of five years of experience as an Executive Assistant, preferably in the mechanical contracting or construction industries. A college degree is strongly preferred, and you must live within 20 miles of Columbus, NJ. You should have exceptional ability to multitask, remain calm under pressure, and possess unwavering integrity, professionalism, and confidentiality. You must be expert in Microsoft Office Suite and Zoom meetings.

What We Offer
In exchange for your expertise and dedication, we offer a competitive salary ($70,000 - $90,000 per year), a weekends-free schedule (Monday-to-Friday), paid select holidays, comprehensive health coverage, financial security through a 401(k) plan, time off, mid-Atlantic kitchen access, and career growth opportunities.

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