Professional Assistant and Executive Coordinator

3 weeks ago


Millstone Township, United States Mid Atlantic Mechanical Full time
Job Summary
We are seeking a highly organized and detail-oriented Executive Assistant/Personal Concierge to support the President of Mid-Atlantic Mechanical. This role requires exceptional administrative skills, high levels of integrity, professionalism, and confidentiality.

The successful candidate will be responsible for managing the executive's calendar, handling confidential and sensitive matters, and providing exceptional administrative support. They will also be responsible for reading and prioritizing all emails, responding to messages, and reviewing emails with the President for swift and appropriate replies.

Responsibilities:
  • Manage the executive's calendar, including scheduling appointments and prioritizing sensitive matters.
  • Read and prioritize all emails, responding to messages and reviewing emails with the President.
  • Organize and coordinate meetings as needed.
  • Handle general office duties to support day-to-day operations within a mechanical contracting and construction realm.
  • Maintain comprehensive and accurate records.
  • Answer phone calls and emails in a polite and professional manner.
  • Draft written correspondence via email or regular mail.
  • Maintain professional relationships with Mid-Atlantic's longstanding business contacts.


Requirements:
  • Minimum of five years of experience as an Executive Assistant.
  • Preferrably in the mechanical contracting or construction industries.
  • College degree strongly preferred.
  • Live within 20 miles of Columbus, NJ.
  • Exceptional ability to multitask and remain calm under pressure.
  • Unwavering integrity, professionalism, and confidentiality.
  • Expert in Microsoft Office Suite and Zoom meetings.


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