Administrative Assistant II

1 week ago


Denton, Texas, United States Texas Department of Aging & Disability Services Full time
Job Summary:

We are seeking an experienced Administrative Assistant II to join our Community Relations team. The successful candidate will provide administrative support to our Community Relations/Volunteer Services staff, ensuring the timely and accurate completion of tasks and deadlines.

Key Responsibilities:
  • Provide administrative support to Community Relations/Volunteer Services staff, including answering phones, taking messages, and maintaining a harmonious working relationship with staff, individuals, donors, and Volunteer Services Council Board Members.
  • Receive and process donations, including tangible and monetary gifts, and maintain accurate records in eTapestry.
  • Prepare reports, track receipts, and prepare thank you cards.
  • Facilitate volunteers on monthly workdays, providing supplies as needed.
  • Coordinate and order weekly resident birthday cakes and memorial flowers as needed.
  • Prepare bank deposits and pay bills on a timely basis for the Volunteer Services Council.
  • Provide excellent customer service, greeting guests with dignity and respect, and offering assistance as needed.
Requirements:
  • Ability to self-start, work independently, and exercise reasonable judgment.
  • Excellent communication skills, including writing, speaking, editing, and proofreading with great attention to detail.
  • Ability to maintain confidentiality and establish and maintain effective professional working relationships, internally and externally.
  • Ability to manage competing priorities and work under pressure with frequent interruptions.
  • Proficient in Microsoft Office Suite, including Outlook, Word, and Excel.
Working Conditions:

The successful candidate will work in a fast-paced environment, requiring the ability to lift and carry 50 pounds if necessary, and to get up and down many times a day.

What We Offer:

We offer a competitive salary, excellent health benefits, a lifetime monthly retirement annuity, and participation in the Federal Public Service Loan Forgiveness Program.



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