Office Manager, Philanthropy Operations Specialist

5 days ago


Kansas City, Missouri, United States Children's Mercy Kansas City Full time
About Us

At Children's Mercy Kansas City, we're dedicated to making a difference in the lives of children and families. Our hospital is recognized as one of the best places to work in Kansas City, with a commitment to diversity and inclusion.


Job Overview

We're seeking an experienced Office Manager to join our Department of Philanthropy team. As the first point of contact for donors and visitors, you'll provide exceptional administrative support, manage office operations, and contribute to the success of our fundraising efforts.


Key Responsibilities:
  • Provide professional and managerial support of departmental functions to ensure effectiveness and efficiency.
  • Coordinate and manage events, appointments, schedules, and calendars for the department and/or staff.
  • Convey ideas and information clearly and effectively, contributing thoughts and ideas in written and verbal communication.

Additional Responsibilities:
  • Budgeting/XM/INFOR: Infor Purchasing for office supplies, Credit Card Reconciliation, Strata monthly operating report (MOR), Update department budget tracker, Travel/Mileage reimbursement, Assist with travel needs and travel plans reimbursement processing and booking flights, reservations, Employee reimbursements - proxy for all team members, process XM reimbursements, Creating purchase orders, collecting invoices, processing and approving payments, Submission of invoices for dept, maintaining memberships for department and team members, Contracts help with submitting, tracking and finalizing department contracts, United Way invoices process CM employee UW donations file each pay period.
  • Onboarding and Compliance of Employee and Volunteer Resources: Expert and superuser in volunteer database system, VsysOne, support with monthly reports, compliance updates, and input into volunteer records, Audit support to volunteer leaders for annual Occupational Health flu compliance, annual education requirements, cornerstone trainings required and update on huddle systems, Create a seamless welcome experience for new employees and volunteers to CM department of philanthropy and volunteer programming.
  • Charitable Registrations: Lead with vendor Harbor Compliance and track compliance in various states on website, Process all requests for financial documents and forms, pay fees, coordinate signatures, Financial documents collect updated forms and items needed for grants/proposals in W folder.

Qualifications:

We're looking for a highly organized and detail-oriented individual with 3-5 years of experience in administrative or office management roles. A Bachelor's Degree is preferred, but not required. If you have a strong work ethic, excellent communication skills, and a passion for supporting a dynamic team, we encourage you to apply.



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