Assistant Building Manager

4 weeks ago

Cambridge, Massachusetts, United States Harvard University Full time
Job Summary

Harvard University's Office of Campus Planning is seeking a highly skilled Assistant Building Manager to join our team. The successful candidate will assist in managing building operations, services, and building infrastructure projects for the smooth operation of a large building or small group of buildings.

Key Responsibilities
  • Manage and coordinate small to mid-size projects and renovations, including overseeing subcontractors, managing contracts, and tracking budgets and timelines.
  • Work with the Director to implement sustainability initiatives and participate in greenhouse gas and energy reduction efforts.
  • Assist the Director in developing and maintaining building-related preventive maintenance, project budgets, and financial work.
  • Oversee and coordinate maintenance/repair work assignments performed by technicians, vendors, and contractors.
  • Respond to client inquiries and concerns, ensuring timely and quality service delivery.
  • Coordinate and manage move, add, and change activities.
  • Manage vendor relationships, process invoices, and ensure proper cost center coding.
  • Develop and maintain positive relationships with the facilities and operations team.
Requirements
  • Minimum 2 years of building operations and/or project management experience.
  • Demonstrated knowledge of mechanical, electrical, and plumbing systems and familiarity of construction methods, documents, and specifications.
  • Strong technical skills, including experience with Microsoft Office, Procore, Microsoft Project, and Excel.
  • Strong leadership, presentation, verbal, and written communication skills.
  • Strong interpersonal skills with subcontractors, colleagues, clients, architects, and engineers.
  • Strong analytical and problem-solving abilities.
  • Negotiation skills.
  • Proactive mindset with ability to minimize or eliminate risks to the School and department.
Benefits
  • Paid Time Off: 3-4 weeks of accrued vacation time per year, 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary caregivers.
  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits.
  • Work/Life and Wellness: Child and elder/adult care resources, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes, and pre-tax transit passes.
  • Harvard Facilities Access, Discounts, and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services and cultural and leisure activities throughout metro-Boston.

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