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Research Administrator, Pre-Award Specialist

2 months ago

Atlanta Georgia, United States Emory University Full time
Job Summary

We are seeking a highly skilled Research Administrator, Pre-Award I to join our team at Emory University. The successful candidate will be responsible for managing pre-award activities for an assigned portfolio of grants and contracts.

Key Responsibilities
  • Manage pre-award activities for an assigned portfolio of grants and contracts, utilizing knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills.
  • Manage the day-to-day operations and objectives in support of the assigned portfolio.
  • Contribute information and ideas related to areas of responsibility as part of a cross-functional team.
  • Ensure effective and efficient workflow and adherence to quality standards for staff/program and self.
  • Perform pre-award activities for a unit (school, department, or division) within a RAS unit.
  • Pre-award activities include, but are not limited to, assisting departmental faculty/PI in the development, preparation, and submission of grant and contract proposals.
  • Ensure all applications meet agency and university guidelines and published time tables and deadlines, including management of the Just-In-Time process.
  • Ensure proposals are entered and routed in a timely manner for further review.
  • Confer with PI and Pre-award support staff at collaborating institutions to secure necessary sub-awards documents for proposals.
  • Assist the PI in the development of budgets and budget justification, which includes proofing the budget for inconsistencies and ensuring accuracy.
  • Review budgets for consistency with sponsor, monitor compliance with agency and University regulations regarding submission, and verify all financial information, including application of the appropriate overhead rate for the project.
  • Advise the PI on administrative requirements in preparing proposal submissions and on budget adjustments and revisions necessary to meet the sponsor requirements.
  • Coordinate and review certain proposal elements (biosketches and facilities & resources) for consistency, accuracy, and completeness.
  • Review proposals for consistency with sponsor guidelines on budget, format, font size, and page limits, excluding narrative content.
  • Monitor and facilitate proposal process through the routing process in compliance with University procedures and institutional signatures.
  • Obtain signatures as needed. Monitor proposal status and advise PI on requirements and deadlines associated with research protection protocols.
  • Work effectively with other offices (central, school, departments, divisions, RAS units) on research proposals.
  • Prepare high-quality written documents.
  • Analyze data and formulate conclusions.
Requirements
  • Bachelor's degree or an equivalent combination of education, training, and experience.
  • Proficiency with MS Office Suite software.