Payroll and Benefits Manager

2 months ago


Louisville, Kentucky, United States Turning Point Brands, Inc. Full time

About the Role

The Payroll and Benefits Manager will play a critical role in leading the HR charge in payroll and benefits across the enterprise by managing the end-to-end payroll and benefit administration process for a multi-state 400 employee organization. This role requires the ability to manage between the tactical and the strategic, with a focus on delivering exceptional results.

Key Responsibilities

  • Develop and implement total rewards strategies that align with the organization's goals and objectives, driving business growth and employee engagement.
  • Ensure that the payroll and benefit programs comply with all relevant laws, regulations, and company policies, maintaining a high level of compliance and risk management.
  • Evaluate the effectiveness and performance of the benefit programs, making recommendations for improvements and enhancements to drive business value.
  • Manage vendor relationships and negotiate contracts with external partners, ensuring seamless delivery of benefit programs.
  • Provide day-to-day administration of all benefits plans, processing new hires, terminations, status changes, and other employee-related activities for group health, dental and vision, accident and disability, life insurance, retirement, COBRA, and rewards and recognition programs.
  • Field benefit inquiries and concerns from employees, redirecting or referring as appropriate to vendors and/or engaging assistance from our broker.
  • Maintain strong working relationships with benefit brokers, TPAs, and vendors to ensure accurate, efficient, and timely administration and delivery of benefit programs.
  • Help execute annual benefit open enrollment, participating in renewal meetings with benefit brokers to ensure seamless delivery of benefit programs.
  • Counsel with employees and supervisors concerning leave benefits, providing accurate information on deductions from pay relating to absences, medical certification requirements, return-to-work dates, and other employee-related activities.
  • Oversee and administer leave requests and accommodations requiring specialized attention, particularly those arising under the Family and Medical Leave Act (FMLA), the Americans with Disabilities Act (ADA), state and local leave laws, and short-term or long-term disability plans.
  • Audit timecard accuracy, completeness, and supervisory approval, ensuring that all payroll data is accurate and up-to-date.
  • Responsible for overseeing all annual compliance processes, including nondiscrimination testing, 401(k) 5500 and annual audit, health & welfare 5500, and SOX compliance audits.
  • Process multi-state bi-weekly and off-cycle payroll as required, incorporating all data from employee timecards, voluntary and involuntary deductions, including employee benefits, fringe benefits, Federal, State, and local mandatory deductions.
  • Ensure payroll is processed accurately by required deadlines, prioritizing the review of all payroll data prior to submission and immediately following the submission to ensure it is processed properly.
  • Data entry and maintenance of all employee information in the HRIS system, including processing new hires, terminations, and employee changes.
  • Process monthly benefit invoices.
  • Provide support services to the broader HR team as needed.

Requirements

  • Bachelor's degree in HR, business, or related field.
  • 4+ years of experience in payroll and benefits, with at least 2 years of experience in a leadership role.
  • Deep knowledge of benefits best practices, trends, and regulations.
  • Strong project management skills, with the ability to lead cross-functional teams and prioritize competing demands.
  • Excellent communication and interpersonal skills, with the ability to communicate complex ideas clearly and influence stakeholders at all levels.
  • Strong analytical and problem-solving skills, with the ability to use data to drive decisions.
  • ADP Workforce Now experience preferred.
  • Knowledge of applicable regulatory, legal requirements and reporting, including ACA, COBRA, EEO, ERISA, HIPAA, FLSA, and FML.
  • Must be able to perform basic functions with Microsoft Word, Excel, and Outlook.
  • Experience with handling garnishments and multi-state payroll.
  • Strong attention to detail with minimal errors.
  • Ability to demonstrate a sense of urgency with attention to detail and meeting deadlines.
  • Capacity to multi-task and prioritize projects and essential duties.

Benefits

  • Competitive salary and benefits package.
  • 12 Paid Holidays.
  • PTO (Paid Time Off).
  • 401K with company match.
  • Medical, Dental, Vision Insurance.
  • Short Term Disability Insurance.
  • Basic Life Insurance.
  • Tuition Assistance.
  • Gym Onsite.
  • WFH Fridays.
  • DailyPay.

Equal Opportunity Employer

Turning Point Brands, Inc. is an equal opportunity employer. We hire qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected classes.



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