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HR Administrative Coordinator

2 months ago

Chicago, Illinois, United States National Louis University Full time

Human Resources Assistant (30 hours/week)

Position Overview

About Us:

National Louis University is a distinguished institution with over 135 years of history, rooted in the principles of innovation, accessibility, excellence, and equity. We are dedicated to providing educational opportunities that serve as a catalyst for social and economic mobility. Our community is focused on continuous improvement and exceptional student service, fostering an environment of collaboration and respect for all members.

Benefits of Working Here:

At National Louis University, we create an innovative workplace that encourages collaboration and inspires impactful ideas. As our external environment evolves, we equip our employees with the necessary opportunities and resources for personal and professional growth. Our comprehensive benefits package includes Health Insurance, Retirement plans, Paid Time Off, and Educational Benefits for employees and their dependents.

Key Responsibilities:

The HR Assistant will primarily oversee the hiring processes for Student Workers, excluding Federal Work Study Students. This includes conducting departmental needs assessments, managing budgets, performing background checks, and approving time cards. Additionally, this role will support payroll and HR functions by maintaining databases, updating reports, and organizing documentation. The HR Assistant will collaborate with HR Generalists, recruiters, and hiring managers to facilitate phone screenings, interview arrangements, and onboarding for staff positions within the university.

This position is classified as full-time but will require 30 hours of work per week on campus with a flexible schedule to be established upon hiring.



Essential Duties

  • Assist departments with all facets of student employment, including job postings, recruitment, interview coordination, paperwork processing, background checks, and onboarding.
  • Provide support to staff and faculty regarding general HR inquiries, including benefits, performance evaluations, recruitment practices, payroll, policies, and procedures.
  • Oversee the payroll process for student workers, ensuring accuracy and timeliness in time card reporting, including the correct entry of tax information and other payroll-related data.


Qualifications

  • Associate's Degree preferred; relevant experience may substitute for degree requirements.
  • A minimum of one year of relevant experience in Human Resources or a closely related field.
  • Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.

Key Competencies:

  • Multitasking Ability: Effectively manages multiple assignments and priorities while fulfilling commitments and adapting to procedural changes.
  • Problem-Solving Skills: Proactively identifies potential issues, investigates obstacles, gathers relevant information, and develops effective solutions.
  • Flexibility: Adapts quickly to changing conditions and views change as an opportunity for growth.
  • Customer Orientation: Prioritizes customer needs and responds promptly and effectively to inquiries.
  • Time Management: Prioritizes tasks efficiently to meet deadlines and manages interruptions effectively.
  • Growth Mindset: Embraces opportunities to learn new skills within a supportive team environment.
  • Attention to Detail: Demonstrates a strong track record of producing accurate work that reflects positively on the organization.

NLU Inclusion Commitment:

National Louis University is committed to serving its community by advancing access and equity, ensuring that all individuals feel welcomed and valued. We strive to foster a culture where diversity, equity, and inclusion are integral to our identity. Our commitment goes beyond words; it is a daily practice that enriches our work environment. We celebrate diverse perspectives and contributions, believing that inclusion is rooted in intentional actions that uplift our institutional culture.



Application Instructions

Please include the following with your application:
- Resume (Required)
- Cover Letter (Optional)