Documentation Specialist

1 week ago


Houston, Texas, United States Icon Consultants Full time
Job Title: Documentation Clerk HYBRID

Icon Consultants is seeking a skilled Documentation Clerk to join our team. As a Documentation Clerk, you will be responsible for generating and compiling various types of documents, reviewing them for accuracy, and collaborating with internal teams and vendors to retrieve missing documentation.

Key Responsibilities:

  • Generate and compile various types of documents, including Manufacturing Record Books, Supplier MRBs, User Manuals, and Declaration of Conformities.
  • Review documents for accuracy and completeness.
  • Collaborate with internal teams and vendors to retrieve missing documentation necessary for MRBs and USMs.
  • Manage the electronic and hard copy distribution of USMs and MRBs as per customer contracts.
  • Train new hires on departmental processes, work instructions, and document compilation/review techniques.
  • Perform additional tasks as assigned while adhering to Company policies and HSE regulations.

Facility/Group Specific Responsibilities:

  • Generate equipment genealogy reports to confirm Bill of Material (BOM) for component assemblies.
  • Ensure all necessary manufacturing documentation is available and verified before equipment shipping.
  • Match warehouse picklists with the ERP system to ensure traceability.
  • Maintain a schedule of assigned orders to ensure timely delivery.
  • Communicate with third-party companies regarding the certification of Manufacturing Records Books.

Job Requirements:

  • At least 2 years of documentation experience preferred.
  • Proficient in MS Office Suite (Word, Excel, Outlook).
  • Adobe PDF experience.
  • ERP Experience (Oracle, SAP).
  • Familiarity with Engineering Document Data Systems.

Physical Requirements:

  • Must be able to lift at least 50 lbs (boxes containing hard copies of databooks).

Behavioral Competencies:

  • Adaptability to changing work environments and competing demands.
  • Strong interpersonal skills to work effectively with diverse teams.
  • Ability to maintain focus and adhere to departmental procedures.
  • Must thrive in a fast-paced manufacturing environment and be a team player.

Application Process:

Interviews will be conducted virtually via MS Teams.



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