Procurement Specialist

4 weeks ago


Granite City, Illinois, United States Agency for Community Transit Full time
Procurement Specialist Job Description

Under the general supervision of the Director of Grants and Procurement, the Procurement Specialist will perform all aspects of the purchasing process, including preparing bid documents, procurement summaries, contracts, and modification documents for vehicles, technology, professional services, construction, equipment, and materials and supplies according to specifications, procurement policy, and funding source requirements.

The position supports ACT's purpose and objectives by respecting and adhering to all policies and procedures of the Agency.

This is an on-site position where the employee completes their work tasks in a corporate office setting.

Key Responsibilities:
  • Perform procurement duties in compliance with company policies and procedures, Federal Transit Administration (FTA) circulars and regulations, Illinois and Missouri state grants, and requirements for other funding sources.
  • Perform a full range of competitive procurement activities to include micro, small, and formal purchases through Request for Quotes (RFQ), Invitation for Bids (IFB) and Request for Proposals (RFP) for vehicles, technology, professional services, construction, equipment, materials and supplies.
  • Prepare for and conduct pre-bid meetings and public bid openings.
  • Analyze data and situations, identify problems, and recommend solutions.
  • Develop pre-negotiation positions and conduct the negotiations.
  • Review vendor bids and proposals, prepare analysis, document all findings, and prepare final justification and recommendation for contract award.
  • Communicate and monitor the ongoing procurement process with stakeholder departments.
  • Prepare and assemble contracts, collect signatures, and distribute final contracts to appropriate departments and vendors.
  • Perform administration of contracts including tracking expiration dates and timelines, amendments, change orders, renewals, extensions, board approvals, and contract close-out.
  • Coordinate tasks and work cooperatively with other purchasing agents and staff.
  • Maintain an organized system of physical and electronic records.
  • Perform other job-related duties as assigned.
Requirements:
  • Bachelor's degree in business or related field plus a minimum of 5 years of professional experience in a direct procurement or contract managing role; or 7 years of professional experience conducting formal procurements for a transit or other government agency.
  • Must be highly organized, detail-oriented and a self-starter with ability to work independently and within a team environment.
  • Ability to prioritize work and meet deadlines.
  • High attention to detail and organizational skills.
  • Ability to maintain confidentiality in all areas of position.
  • Professional appearance and demeanor.
  • Proficiency in Microsoft Word and Excel - testing required.


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