Legal Support Specialist

2 weeks ago

Raleigh, North Carolina, United States Gables Search Group Full time
Job Title: Legal Assistant

We are seeking a highly skilled and organized Legal Assistant to join our team in Raleigh. The successful candidate will provide administrative support to a group of attorneys within the Litigation practice group, ensuring the smooth operation of the team.

Key Responsibilities:
  • Utilize technology resources to optimize the group's efficiency and effectiveness.
  • Identify and implement the most efficient methods for completing tasks.
  • Prepare documents using office software applications, including formatting, inputting, editing, retrieving, copying, printing, and transmitting text, data, and graphics.
  • Apply knowledge of legal processes to ensure accurate preparation of client documents and adherence to filing deadlines.
  • Prepare and coordinate e-filings, as well as filings in state and federal courts as needed.
  • Handle incoming and outgoing mail, faxes, and scan documents.
  • Ensure documents are saved and filed in the appropriate workspaces/folders in FileSite and paper files.
  • Maintain the daily calendar of each attorney, including scheduling appointments, meetings, and travel arrangements.
  • Maintain Outlook contacts for each attorney as necessary.
  • Open and close files, and assist with conflicts checks.
  • Provide support with timesheets and regular billing matters.
  • Request reimbursement for attorneys through ChromeRiver and for client costs through Accounts Payable.
  • Maintain a professional working relationship with clients and court personnel, requiring discretion and judgment.
  • Regular and predictable attendance is essential, with flexibility to work overtime as needed.
Requirements and Qualifications:
  • At least 5 years of secretarial experience in a law firm environment, including e-filing experience in federal or state courts.
  • Strong knowledge of office software applications, including Word, Excel, PowerPoint, Outlook, and PDF.
  • Working knowledge of legal practices, terminology, documents, and court procedures.
  • Working knowledge of the firm's support tools.
  • Ability to interact and communicate effectively in a business environment.
  • Flexible and solutions-oriented approach, with the ability to work under pressure and handle multiple priorities.
  • Excellent typing, spelling, grammar, proofreading, transcription, and general clerical skills.
  • Ability to coordinate work activities, prepare legal correspondence and documents, organize and maintain files and records.
  • Ability to operate standard office equipment, including personal computers, copiers, multi-function printers, facsimile machines, and telephones.
  • A minimum of a high school diploma or GED is required; an associate degree, certificate, or related education is preferred, with significant prior experience potentially substituting for educational requirements.
Performance Measures:

The Legal Assistant will be evaluated by the attorneys in the work group and the Office Manager based on the following performance criteria:

  • Ability to perform responsibilities as outlined above, in terms of quality and quantity of work.
  • Expertise with available software and technology tools, understanding of secretarial and office procedures, equipment, legal terminology, and attention to detail.
  • Dependability and cooperation with attorneys, clients, and other support staff.
  • Adherence to office policies and procedures.
  • Professionalism and ability to communicate effectively and handle multiple priorities.

To apply, please submit your resume and application today. All inquiries will be held in the strictest confidence. Our client is an Equal Opportunity Employer.

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