Legal Support Specialist

1 month ago

Raleigh, North Carolina, United States Connectly Recruiting Full time
Legal Assistant Job Description

We are seeking a highly skilled and organized Legal Assistant to join our team at Connectly Recruiting. As a Legal Assistant, you will provide administrative support to a group of attorneys in Raleigh, NC, ensuring the smooth operation of the legal team.

Key Responsibilities:

  • Utilize technology to optimize the group's efficiency and effectiveness.
  • Prepare documents by transcribing, formatting, and editing text, data, and graphics using office software applications.
  • Develop knowledge of legal processes to accurately prepare client documents and meet filing deadlines.
  • Coordinate e-filings and handle incoming and outgoing mail, faxes, and scanned documents.
  • Ensure documents are saved and filed in the appropriate workspaces and folders.
  • Maintain the daily calendar of each attorney, scheduling appointments, meetings, and travel arrangements.
  • Manage Outlook contacts for each attorney as needed.
  • Open and close files, and assist with conflicts checks.
  • Support attorneys with timesheets and regular billing matters.
  • Request reimbursement for attorneys through ChromeRiver and for client costs through Accounts Payable.
  • Maintain a professional working relationship with clients, requiring discretion and judgment.

Requirements and Qualifications:

  • A high school diploma or equivalency is required; an Associate's Degree or related education is desirable.
  • 3+ years of litigation secretarial experience in a law firm environment is preferred, with experience in e-filing with state and federal courts strongly preferred.
  • Strong knowledge of office software applications, including Word, Excel, PowerPoint, Outlook, and PDF.
  • Working knowledge of legal practices, terminology, documents, and court procedures.
  • Flexible and solutions-oriented approach, with the ability to work under pressure and handle multiple priorities.
  • Excellent typing, spelling, grammar, proofreading, transcription, and general clerical skills.
  • Ability to coordinate work activities, prepare legal correspondence and documents, transcribe dictation, organize and maintain files and records.
  • Ability to operate standard office equipment, including personal computers, copiers, multi-function printers, facsimile, and telephone.

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