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Legal Support Specialist

2 months ago

Raleigh, North Carolina, United States Gable Search Group Full time
{"Job Title": "Legal Assistant", "Job Description": "Job Summary

We are seeking a highly skilled Legal Assistant to join our team at Gable Search Group. The successful candidate will provide administrative support to a group of attorneys in the Litigation practice group, ensuring the efficient and effective operation of the team.

Key Responsibilities
  • Utilize technology resources to streamline tasks and improve productivity.
  • Identify and implement efficient methods for completing tasks.
  • Prepare documents using office software applications, including formatting, editing, and transmitting text, data, and graphics.
  • Knowledge of legal processes and procedures to ensure accurate preparation of client documents and adherence to filing deadlines.
  • Prepare and coordinate e-filings and filings in state and federal courts as needed.
  • Handle incoming and outgoing mail, faxes, and scan documents.
  • Maintain the daily calendar of each attorney, including scheduling appointments, meetings, and travel arrangements.
  • Maintain Outlook contacts for each attorney as appropriate.
  • Open and close files, assist with conflicts checks, and provide support with timesheets and regular billing matters.
  • Request reimbursement for attorneys through ChromeRiver and for client costs through Accounts Payable.
  • Maintain a professional working relationship with clients and court personnel, requiring discretion and judgment.
Requirements
  • Strong knowledge of office software applications, including Word, Excel, PowerPoint, Outlook, and PDF.
  • Working knowledge of legal practices, terminology, documents, and court procedures.
  • Working knowledge of the firm's support tools.
  • Ability to interact and communicate effectively in a business environment.
  • Flexible and solutions-oriented approach, with the ability to work under pressure and handle multiple priorities.
  • Excellent typing, spelling, grammar, proofreading, transcription, and general clerical skills.
  • Ability to coordinate work activities, prepare legal correspondence and documents, and organize and maintain files and records.
  • Ability to operate standard office equipment, including personal computers, copiers, multi-function printers, facsimile, and telephone.
  • A minimum of a high school diploma or GED is required; an associate degree, certificate, or related education is preferred.
  • At least 5 years of secretarial experience in a law firm environment is preferred.
Performance Measures

The Legal Assistant will be evaluated based on the following performance criteria:

  • Ability to perform responsibilities as outlined above, in terms of quality and quantity of work.
  • Expertise with available software and technology tools, understanding of secretarial and office procedures, legal terminology, attention to detail.
  • Dependability and cooperation with attorneys, clients, and other support staff.
  • Adherence to office policies and procedures.
  • Professionalism and ability to communicate effectively and handle multiple priorities.
How to Apply

If you are interested in being considered for an onsite interview with our client, we welcome you to submit your resume and application today. All inquiries will be held in the strictest of confidence. Our client is an Equal Opportunity Employer.

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