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Executive Administrative Assistant

2 months ago

Austin, Texas, United States University of St Augustine Full time
Job Summary

The University of St. Augustine for Health Sciences is seeking a highly-qualified, experienced administrative support professional to provide exceptional support to senior institutional leadership.

Key Responsibilities
  • Provide comprehensive administrative support, including calendar management, travel coordination, expense reporting, and data analysis.
  • Manage domestic and international travel itineraries, including coordinating travel and lodging arrangements, updating calendars with travel information, and confirming reservations.
  • Offer primary support for meetings, including arranging logistics, preparing agendas, collecting information, and coordinating offsite meetings.
  • Prepare high-quality documents, including spreadsheets, PowerPoint presentations, and organizational charts.
  • Manage expense reports, including submitting for reimbursement and maintaining accurate records.
  • Establish and maintain a well-organized system for maintaining regular and confidential files and records.
  • Coordinate and develop campus events and functions.
  • Anticipate the needs of the institution and assume responsibility for projects.
  • Responsible for monitoring and ordering supplies and managing office equipment requests.
  • Act as the first point of contact for potential students and guests in the reception area.
Requirements
  • High school diploma or equivalent required; college degree or equivalent experience preferred.
  • Minimum of 5-7 years of administrative support experience, preferably at the executive level.
  • Experience working in higher education highly preferred.
  • Advanced level skills in MS Outlook, Word, Excel, PowerPoint, and SharePoint required.
  • Strong ability to multitask, handle competing priorities, and work in a collaborative team environment.
  • Excellent written and verbal communication skills, with the ability to thrive in a fast-changing environment.
Work Environment

Work is performed primarily in a standard office environment, with occasional travel required for university meetings.